Temporary Data Entry Clerk – Secure Lock & Key Services Project – 12‑Month Contract – Austin, TX

About arenaflex

arenaflex is a leading public‑service institution dedicated to advancing research, education, and community impact. With a reputation for excellence and a commitment to innovation, arenaflex provides a dynamic environment where every employee contributes to a larger mission of societal betterment. Our Austin, TX campus blends historic charm with cutting‑edge facilities, fostering collaboration across a diverse range of disciplines. Join arenaflex and become part of a team that values integrity, inclusivity, and continuous learning.

Position Overview

We are seeking a detail‑oriented Temporary Data Entry Clerk to support the arenaflex Lock & Key Services Key Module Project. This 12‑month contract role is essential for ensuring accurate coding, input, and retrieval of critical lock‑related data. The successful candidate will work closely with the Facilities Services department, handling confidential information with the highest level of security and professionalism.

Key Responsibilities

• Collect, code, input, and retrieve information using advanced data‑entry functions.
• Enter data from keying worksheets into Excel spreadsheets, preparing it for transfer into the arenaflex Key Module Program.
• Evaluate and verify notes and reports for correctness and accuracy before data entry.
• Maintain the completeness and integrity of all entered data, ensuring compliance with security protocols.
• Manage confidential records and files, safeguarding sensitive information at all times.
• Collaborate with department personnel on data‑entry matters, providing timely updates and clarifications.
• Participate in group and individual meetings with team members and supervisors to discuss project progress.
• Compose routine correspondence related to lock and key services, ensuring clear and professional communication.
• Represent the Lock & Key Services team on special projects and cross‑departmental initiatives.
• Train new or less experienced employees on data‑entry procedures and best practices.
• Perform related duties as required, including occasional overtime to meet organizational goals.

Essential Qualifications

• High school diploma or GED equivalent.
• Minimum three (3) years of experience in an office environment, demonstrating reliable attendance and professionalism.
• At least two (2) years of above‑average experience with high‑accuracy data entry.
• Two (2) years of intermediate proficiency with Microsoft Word, Outlook, and Excel, including formula creation and data manipulation.
• Excellent telephone and email etiquette, with the ability to communicate clearly and courteously.
• Current Class “C” Texas Operator Driver’s License (or ability to obtain one within 30 days of hire if relocating).
• Demonstrated ability to handle confidential information securely and responsibly.

Preferred Qualifications

• Associate’s degree or higher in Business Administration, Information Management, or a related field.
• More than three (3) years of broad‑based experience in an office setting, preferably within a facilities or security context.
• Two (2) or more years of advanced data‑entry experience with a proven track record of error‑free work.
• Over two (2) years of experience using Microsoft Word, Outlook, and Excel at an intermediate to advanced level.
• Direct customer service experience, showcasing strong interpersonal skills.
• Prior experience with lock‑and‑key management systems or similar security databases.

Core Skills & Competencies

• Attention to Detail: Ability to spot inconsistencies and correct errors before they affect downstream processes.
• Organizational Skills: Efficiently manage multiple data streams, prioritize tasks, and meet deadlines.
• Technical Proficiency: Strong command of Excel functions, data validation, and basic spreadsheet automation.
• Confidentiality Awareness: Understanding of data privacy standards and the importance of safeguarding sensitive information.
• Communication: Clear written and verbal communication, especially when drafting routine correspondence.
• Team Collaboration: Ability to work cooperatively with cross‑functional teams and adapt to evolving project needs.
• Problem‑Solving: Proactive approach to identifying data discrepancies and implementing corrective actions.

Career Growth & Learning Opportunities

While this role is temporary, arenaflex encourages professional development and offers pathways to permanent positions for high‑performing individuals. Employees gain exposure to:

• Advanced facilities management systems and security protocols.
• Cross‑departmental collaboration with IT, security, and operations teams.
• On‑the‑job training in data governance and compliance standards.
• Opportunities to lead small projects or training sessions for new hires.
• Access to arenaflex’s learning portal, featuring courses on Excel mastery, data security, and customer service excellence.

Work Environment & Culture at arenaflex

arenaflex promotes an inclusive, supportive, and innovative workplace. Our Austin campus features modern office spaces, collaborative workstations, and a flexible approach to work‑life balance. Employees enjoy:

• A culture that values diversity, equity, and inclusion.
• Regular team‑building events and community outreach programs.
• Open‑door communication with leadership and transparent decision‑making.
• Access to wellness resources, including on‑site fitness facilities and mental‑health support.
• Commitment to sustainability, with green initiatives throughout the campus.

Compensation, Perks & Benefits

arenaflex offers a competitive hourly wage of $18.00 per hour for this temporary position. In addition to base pay, employees may receive:

• Paid time off (PTO) accrued according to arenaflex policy.
• Eligibility for the Teacher Retirement System of Texas (TRS) after meeting the required hours and days of service.
• Access to health, dental, and vision insurance options (where applicable to temporary staff).
• Employee assistance programs (EAP) for personal and professional support.
• Opportunities for overtime pay during peak project periods.
• Professional development resources and tuition assistance for eligible employees.

Application Process & Required Materials

To be considered for this role, please submit the following documents through the arenaflex online portal:

• Current resume or curriculum vitae.
• Letter of interest outlining your motivation for joining arenaflex and how your experience aligns with the position.
• Three professional references, including at least one supervisor, with contact information.
• Proof of a valid Class “C” Texas Operator Driver’s License (or a plan to obtain one within 30 days of hire).

All required materials must be uploaded before final submission. Incomplete applications cannot be processed. Candidates who are not current arenaflex employees should follow the standard online application flow, while internal staff should apply via the internal Workday portal.

Compliance & Eligibility

All candidates must pass a criminal background check and complete the federal I‑9 employment eligibility verification. arenaflex participates in E‑Verify to confirm work authorization. Employees in this role are subject to standard drug and alcohol testing policies, especially if a CDL is later required.

Why Join arenaflex?

If you thrive in a fast‑paced environment, enjoy meticulous data work, and are committed to maintaining the highest standards of confidentiality, arenaflex offers the perfect platform to showcase your skills. This temporary position provides a unique opportunity to contribute to a critical security project while gaining exposure to a respected public‑service organization.

Take the Next Step

Ready to make an impact? Click the link below to submit your application and become part of arenaflex’s dedicated team of professionals.

Apply Now