Administrative Business Coordinator
BlackRock is a company dedicated to helping individuals achieve financial well-being. The Administrative Business Coordinator will provide comprehensive administrative support to Managing Directors in Human Resources and assist senior directors, managing calendars, coordinating travel, and supporting various meetings and events.
Responsibilities
- Provide dedicated comprehensive administrative support to MD’s and their teams as required
- Provide back-up coverage of other HR administrative professionals as required
- Manage complex calendars across global time zones
- Coordinate domestic and international business travel
- Process Travel & Expense and Gifts & Entertainment submissions
- Support meetings, events, town halls, and strategy sessions
- Maintain confidentiality and discretion
- Prepare presentations and reports using Microsoft Office tools
- Follow up on action items and resolve routine issues
Skills
- Bachelor's degree or equivalent is preferred
- Strong motivation and the ability to work independently as a self-starter
- Must be a strong team player and collaborative partner
- Comfortable collaborating with a diverse set of teams, styles, and personalities, adapting communication and approach to fit various work cultures and dynamics
- Experience in a corporate or professional administrative environment is preferred
- Experience supporting senior leaders in a fast-paced environment preferred
- Impeccable attention to detail and deadline management
- Demonstrate basic to intermediate proficiency in utilizing AI tools and technology to enhance workflow efficiency and support administrative tasks
- Effective written and verbal communication
- Sound judgment, reliability, and professionalism
- Understanding of expense, compliance, and travel processes
Benefits
- Annual discretionary bonus
- Healthcare
- Leave benefits
- Retirement benefits
- Strong retirement plan
- Tuition reimbursement
- Comprehensive healthcare
- Support for working parents
- Flexible Time Off (FTO)
Company Overview