Event Coordinator

Ally Global Foundation is dedicated to protecting childhood from exploitation and trafficking. The Event Coordinator will be responsible for planning and executing signature fundraising and community events, ensuring a seamless guest experience while supporting the organization's mission.

Responsibilities

• Coordinating event logistics including venues, vendors, rentals, catering, transportation, registration, signage, and production needs
• Developing event timelines, production schedules, post-event materials, and run-of-show documentation
• Managing event-day execution and troubleshooting operational challenges in real time
• Coordinating event materials including signage, swag, guest materials, and collateral
• Ensuring a high-quality and welcoming guest experience across all events
• Serve as the primary point of contact for vendors, venues, contractors, volunteers and event-related partners
• Supporting outreach and coordination for in-kind and financial event sponsorships
• Tracking sponsor contributions and ensuring proper recognition and fulfillment of sponsor benefits
• Coordinating communication and logistics with external partners leading up to events
• Support budgeting, invoice tracking, purchase orders, and expense reconciliation for events
• Track event deliverables and deadlines to ensure all milestones are met
• Coordinate event registration systems, guest lists, seating plans, and attendee communications
• Lead post-event evaluations, gather feedback, and identify opportunities for improvement
• Work closely with internal teams to align event logistics with fundraising, marketing, sponsorship, and program goals
• Collaborate openly, give and receive feedback constructively, and support a positive, team-oriented creative environment
• Contribute to additional special projects and community events as needed
• Help design and execute events that are mission-driven, intentional, and aligned with Ally’s values and vision
• Use events as an opportunity to communicate complex and sensitive topics with care, dignity, and impact, while inviting guests into hopeful action
• Bring passion and intentionality to creative and guest-facing work, ensuring all event elements reflect Ally’s voice, values, and desired experience
• Approach event planning and execution with empathy, thoughtfulness, and a strong sense of responsibility to participants, partners, and the broader community

Skills

• Experience in event coordination, event planning, golf tournaments, nonprofit events, hospitality, or a related field
• Proven ability to manage multiple projects and deadlines simultaneously
• Ability to remain flexible, professional, and solutions-oriented in fast-paced environments
• Strong organizational skills and exceptional attention to detail
• Experience working with vendors, venues, and external partners
• Ability to work evenings and weekends as required by event schedules
• Ability to collaborate well with others and contribute positively to a creative team culture
• Passion for curating intentional events and a desire to use creative skills in service of Ally's mission and vision
• Proficiency with Google Workspace; experience with event registration platforms, CRM systems, Canva or project management tools is a plus
• Comfort designing for digital-first platforms and adapting work for different channels
• Valid Class 5 Driver's License issued in British Columbia required

Benefits

• RRSP Matching
• Health Benefits and Spending Account

Company Overview