Executive Assistant II Remote US

DeVry University strives to close our society’s opportunity gap and address emerging talent needs by preparing learners to thrive in careers shaped by continuous technological change. Through innovative programs, relevant partnerships, and exceptional care, we empower students to meaningfully improve their lives, communities, and workplaces. Our colleague experience is an area of obsessive focus. At DeVry University, we care about you. Because, only through you can we deliver our unique Care Formula to our learners and partners. Opportunity The Executive Assistant II provides advanced administrative and operational support to two C-suite leaders. This role is a key partner in ensuring effective executive operations, communication flow, and strategic calendar prioritization. The Executive Assistant II must navigate a complex matrix environment, manage competing priorities from multiple departments, and ensure seamless executive operations through proactive planning, sound judgment, and communication excellence. The position requires discretion, independent judgment, and the ability to anticipate needs in a fast-paced environment while coordinating across internal and external stakeholders.

Responsibilities

• Manages sensitive and confidential matters with maturity, discretion, and strong situational awareness.
• Tracks executive commitments, ensuring progress, follow-ups, and cross-department coordination are completed.
• Collaborates with executive assistants across the organization to align calendars, events, and enterprise-wide communications.
• Demonstrates exceptional judgment, diplomacy, and the ability to synthesize information quickly and provide clarity in ambiguous situations.
• Provide complex calendar management for two senior leaders, including prioritizing requests, resolving conflicts, and proactively identifying agenda priorities.
• Coordinate high-level meetings, board sessions, leadership offsites, and cross-functional engagements; ensure agendas, materials, and technology are prepared in advance.
• Arrange travel logistics, executive transportation, and meeting coordination.
• Prepare, review, and process expense reports while maintaining accurate budgeting and administrative records.
• Draft, edit, and format executive-level correspondence, confidential communications, presentations, and reports.
• Serve as a liaison between executives and internal departments, external partners, and key stakeholders, ensuring timely and professional communication.
• Manage confidential information related to strategy, personnel matters, and sensitive business priorities with sound judgment and discretion.
• Monitor follow-up items, deadlines, and action steps from meetings; track and support progress on priorities.
• Assist with special initiatives and strategic projects, independently managing portions of workflows and coordinating deliverables.

Qualifications

• Associate’s degree required, bachelors preferred.
• 5+ years of executive-level administrative experience, including at least 2 years of direct support to C-suite or senior officers; prior experience supporting multiple executives simultaneously is preferred.
• Exercises autonomous decision-making on behalf of executives, including scheduling, prioritization, communication routing, and escalation management.
• Anticipates executive needs, identifies risks or operational bottlenecks early, and recommends proactive solutions.
• Proven ability to manage complex calendars, competing priorities, and confidential matters independently.
• Advanced proficiency in Microsoft Office Suite (Outlook, Excel, PowerPoint, Word) and comfort with digital collaboration tools (SharePoint, Teams, Zoom, OneDrive).
• Strong organizational skills with exceptional attention to detail, accuracy, and follow-through.
• Demonstrated ability to work in a fast-paced, deadline-driven environment while maintaining a high level of customer service and professionalism.
• This job will be posted for 60 days from the posting date.

DeVry University offers benefit options for full-time colleagues, including:

• 401(k) and Roth Plan w/match
• Paid Tuition Program
• Remote and Flex Work Options
• Medical, Dental and Vision Coverage
• Paid Time Off
• Paid Parental Leave
• Fertility Coverage
• Family and Domestic Partner Coverage
• Adoption Assistance
• Wellness Programs
• Volunteer Time Off
• Technology Stipend
• Career Development Programs
• Mental Health Care Programs
• Tax Savings Account (FSA and HSA)
• Short-Term/Long-Term Disability Coverage
• Life, Accident, AD&D, Critical Illness Insurance
• Auto/Homeowners, Pet and Legal Insurance
• Exclusive Discount Programs
• Family Care Services
• 2nd.MD, a virtual expert medical consultation service
• Health Advocacy Service

Benefits vary based on employment status. Part-time/Visiting Professors positions may not be eligible for all benefits. We believe that a vibrant and collaborative workplace is essential to our educational mission and the success of our community. We are committed to a workplace environment where all colleagues feel valued, respected, and supported. Apply tot his job Apply To this Job