Virtual Executive Assistant to the CEO
Job title: Virtual Executive Assistant to the CEO in Houston, TX at Imperative Recruiting
Company: Imperative Recruiting
Job description: We are seeking a highly proactive, solutions-oriented, and strategic Part-Time Executive Assistant to support a dynamic entrepreneur managing multiple businesses, including a recruiting agency, virtual assistance agency. The ideal candidate thrives in fast-paced start-up environments, demonstrates exceptional organizational skills, and is comfortable managing up and having a collaborative partnership with the executive they are supporting. Key ResponsibilitiesAdministrative Support:
- Manage calendars, appointments, and meetings across multiple businesses.
- Draft, proofread, and edit emails, documents, and presentations.
- Maintain and organize files, records, and contact databases.
- Coordinate tasks and workflows between the entrepreneur and team members.
- Oversee the timely completion of projects and track progress.
- Streamline operational processes to improve efficiency.
- Assist in sourcing, screening, and onboarding candidates for the recruiting agency.
- Maintain a talent database and contribute to creating a positive candidate experience.
- Act as a liaison between the entrepreneur and clients, vendors, or partners.
- Schedule and prepare materials for client meetings and presentations.
- Ensure diverse perspectives are represented in hiring, project execution, and client interactions.
- Support initiatives to create an inclusive workplace environment.
- Identify challenges and propose actionable solutions to the entrepreneur.
- Anticipate needs and proactively address them before they arise.
- Proven experience as an executive assistant, virtual assistant, or in a similar role.
- Strong organizational and multitasking skills, with the ability to manage competing priorities.
- Excellent written and verbal communication skills.
- Proficiency in productivity tools such as Google Workspace, Microsoft Office, and project management platforms (e.g., ClickUp, Asana, or Trello).
- Demonstrated commitment to diversity, equity, and inclusion in professional settings.
- Ability to work independently with minimal supervision while maintaining accountability.
- High level of discretion and confidentiality.
- Experience in recruitment or human resources.
- Knowledge of virtual assistance best practices.
- Familiarity with CRM tools and talent management systems.
- Background in supporting entrepreneurs or small businesses.
- Hours: Part-time, 5–15 hours per week to start with flexibility to accommodate varying schedules.
- Compensation: $20-$30/hour
- Terms: Part-Time W2 Employee - Ability to accrue PTO
- Location: Hybrid - Candidates located in the Houston, TX area are highly preferred to meet in-person occasionally. 90% of the role will be remote. Fully remote candidates will be considered.