Administrative Assistant
Job title: Administrative Assistant in Raleigh, NC at Kimley-Horn
Company: Kimley-Horn
Job description: Overview:Kimley-Horn is looking for an Administrative Assistant to join our team in Raleigh, North Carolina (NC)! This is not a remote position. Responsibilities:
- Administrative Support: Assist finance team with calendar management, meeting scheduling, expense reporting, invoice processing, individual and group travel arrangements, event catering, and other administrative tasks.
- Vendor Program Administration: Oversee the firm’s FedEx program by maintaining vendor relationships, handling escalations, and resolving issues for office administrators. Support administration of other vendors for travel, AMEX, and other employee reimbursements.
- Daily Check Runs: Support daily check runs, including preparing shipping labels and mailing urgent checks.
- Backup Coverage: Provide backup for finance activities, executive admin, and rotational front desk duties as needed.
- Office Support: Manage general office duties including ordering and stocking supplies, cleaning kitchen areas, and overseeing mail room tasks.
- Other Duties: Perform ad hoc tasks as requested.
- Minimum of 2 years of relevant administrative experience
- Proficiency in managing and balancing multiple tasks/priorities with a high sense of urgency
- Exceptional organizational skills and attention to detail
- Quick learner with the ability to adapt to new tasks
- Proficient knowledge of office software such as Concur Expense, Excel, PowerPoint, OneNote and Outlook
- Excellent interpersonal and communication skills
- Positive attitude with a client-focused approach
- Strong team player, eager to collaborate effectively with colleagues and other administrative staff
- Highly responsive, with a readiness to provide prompt and efficient assistance
- Exceptional Retirement Plan: 2-to1- company match on up to 4% of eligible compensation (salary + bonus) and additional profit-sharing contribution.
- Comprehensive Health Coverage: Low-cost medical, dental, and vision insurance options.
- Time Off: Personal leave, flexible scheduling, floating holidays, and half-day Fridays.
- Financial Wellness: Student loan matching in our 401(k), and performance-based bonuses.
- Professional Development: Tuition reimbursement and extensive internal training programs.
- Family-Friendly Benefits: New Parent Leave, family building benefits, and childcare resources.