Virtual Executive Assistant ? HR, Admin & KPI Reporting
We?re hiring a proactive, detail-oriented, and organized virtual assistant who can wear multiple hats ? HR compliance, general admin, dashboard management, and KPI reporting. This is a long-term opportunity with a fast-growing health & wellness business operating multiple locations. We?re looking for someone who?s both strategic and execution-focused. What You?ll Be Doing ? Track HR compliance: employee handbook signatures, training completions, policy acknowledgments ? Maintain dashboards and update KPIs weekly/monthly ? Prepare reports on performance, trends, and cancellations ? Document processes (SOPs) and manage digital filing ? Support scheduling, team communications, and general admin tasks ? Collaborate with ownership and studio managers to ensure follow-through on key initiatives Tools You Should Know (or be eager to learn) ? Google Workspace (Docs, Sheets, Slides, Gmail, Drive) ? Excel (strong spreadsheet skills a plus) ? ClubReady (CRM ? we?ll train you) ? Gusto, BambooHR (or other HRIS systems) ? Trello, ClickUp, or Asana (project management) ? DataBox or dashboard/reporting tools What You Bring ? 3+ years in a virtual executive assistant, HR coordinator, or business admin role ? Knowledge of U.S. HR compliance (Maryland knowledge = bonus) ? Excellent English communication (written + spoken) ? High attention to detail, independent thinker, and highly organized ? Can prioritize multiple tasks without letting anything fall through the cracks Bonus Points ? Experience in franchise, fitness, wellness, or healthcare settings ? Comfortable creating SOPs and training documentation ? Familiar with light data visualization or performance dashboards Work Details ? Fully remote (you must have stable internet and be available on EST mornings) ? 20?40 hours/week depending on fit ? Starting rate based on experience: $X?$Y/hour or $X/month To apply: Send your resume and a 2-minute Loom video introducing yourself, your relevant experience, and why this role interests you. This is a remote position. Apply Job!