Executive Assistant, MD

About the position The Executive Assistant provides comprehensive administrative, clerical, and organizational support to a Managing Director at American Airlines. This role is pivotal in ensuring the smooth operation of the executive's office, managing schedules, travel arrangements, and communication with various stakeholders. The position requires a high level of confidentiality, attention to detail, and the ability to prioritize multiple tasks in a fast-paced environment. Responsibilities • Provide administrative, clerical, and organizational support for a Managing Director. , • Protect the integrity of confidential information in all matters. , • Prioritize conflicting departmental needs and requests. , • Manage heavy calendar scheduling and planning. , • Plan domestic and international flights, hotel accommodations, transportation, and create itineraries. , • Respond to customer requests and complaints within limits of authority. , • Interact with corporate clients and community business leaders. , • Compose correspondence, prepare presentations, reports, and other ad-hoc assignments. , • Manage time and attendance for the team, expense reports, invoices, and supply ordering. , • Review, screen, and prioritize mail, email, and telephone calls. , • Plan and prepare meetings and events, including logistics, budget, agendas, training material, presentations, and catering. , • Work closely with the VP Executive Assistant. Requirements • High School Diploma. , • 2+ years' work experience in a prior administrative role. , • Working knowledge of MS Office including Word, Excel, PowerPoint, and Outlook. , • Willingness to learn new skills as needed to perform job functions. , • Ability to prioritize work, be detail-oriented, and meet deadlines. , • Ability to perform in a fast-paced environment and manage multiple tasks simultaneously. , • Known for emotional intelligence and positive energy. , • Skilled in analytics and problem solving. , • Experience with Workbrain, Coupa, Concur, Teams, Distro List creation, and NRTA tools. Nice-to-haves Benefits • Travel perks for employees and their families to explore 365 destinations. , • Health benefits including dental, prescription, and vision coverage from day one. , • Access to wellness programs for personal development. , • 401(k) program available upon hire with potential employer contributions after one year. , • Employee Assistance Program, pet insurance, and discounts on hotels, cars, and cruises. Apply Job!