Assistant - Executive Finance

About the position The role of the administrative assistant is responsible for performing administrative and secretarial duties for the executive director of finance. This includes supporting board and administrative policies, maintaining a professional work environment, and assisting in budget preparation and analysis for all campuses/programs. The position requires a high level of discretion when dealing with confidential information and the ability to work methodically and accurately. Responsibilities • Support board and administrative policies and decisions. , • Maintain professional work environment through a positive attitude, punctuality, regular attendance, phone etiquette, and personal appearance. , • Assist in budget preparation and analysis for all campuses/programs. , • Assist in preparing and distributing the annual budget manual. , • Monitor budget for overages and errors and communicate to campuses. , • Approve budget amendments. , • Prepare and distribute budget reports. , • Provide research and possible resolution to finance-related matters. , • Provide assistance for all district personnel regarding budget and account balances. , • Prepare journal entries to adjust/correct general ledger accounts. , • Review all district purchases to verify proper account coding. , • Calculate, communicate, review and monitor carryover balances for campuses. , • Prepare monthly bank reconciliation for various funds. , • Post and reconcile travel accounting entries. , • Post and reconcile gasoline inventory entries. , • Prepare end-of-month entries for closing. , • Maintain confidentiality. , • Perform other duties as assigned by the Executive Director of Finance/Designee. Requirements • High school diploma or equivalency. , • 2 - 5 years of accounting experience, preferably in an educational environment. , • Proficient in general computing, Windows, Word, Excel, Web Mail, Microsoft Outlook, Power Point, and AISD computer programs. , • Good oral and written communication skills. , • Sound organizational and interpersonal skills. , • Ability to work unsupervised and meet deadlines. , • Ability to type at least 65 wpm. , • Effective interpersonal skills to interact with all levels of employees and diverse cultures. Nice-to-haves • Accounting Degree Preferred. , • Knowledge of District organizations, operations, and administrative policies. , • Knowledge of the community.

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