Experienced Office Clerk with Data Entry Expertise – 6-Month On-Site Project Assignment in Northvale, NJ

About arenaflex

arenaflex stands as a globally recognized leader in fine jewelry manufacturing, proudly serving as the premier production partner for jewelers across the United States and international markets. For more than four decades, arenaflex has operated with a singular guiding principle: expert craftsmanship is the cornerstone of everything we create. This commitment to quality is matched only by our dedication to building authentic, long-lasting relationships with every client we serve, from the smallest family-owned boutiques to the largest national retail chains.

As an organization that sells exclusively to the jewelry trade, arenaflex occupies a unique and respected position within the industry. Our success is built not just on the beauty and precision of the pieces we manufacture, but on the trust we cultivate with the independent jewelers, regional retailers, and enterprise-level partners who depend on us. We are proud to collaborate with everyone from mom-and-pop shops to nationally recognized brands, providing the same level of meticulous attention and care regardless of order size or client scope.

Our headquarters and primary production facility are located in Northvale, New Jersey, where our administrative, accounting, and operational teams work in unison to keep the business running smoothly. Behind every beautifully crafted piece of jewelry is a network of skilled professionals who keep our records, our communications, and our documentation in impeccable order. This is where you come in.

Position Overview

arenaflex is currently seeking a meticulous, highly organized, and dependable Office Clerk with strong data entry capabilities to support our accounting department during a limited-duration project assignment. This is a 6-month part-time temporary on-site position based at our Northvale, NJ facility. Remote work is not available for this role, as the responsibilities require direct interaction with physical documents and on-site filing systems.

The successful candidate will serve as a key contributor to a focused records organization project, helping arenaflex transition and archive both current and historical invoice documentation into a clean, accessible, and fully digitized system. If you take pride in creating order out of complexity, thrive in structured environments, and enjoy supporting a team behind the scenes, this opportunity offers a rewarding chance to make a tangible impact during a defined project timeline.

Key Responsibilities

As an Office Clerk with Data Entry duties at arenaflex, you will play an essential role in supporting the accounting department’s records management efforts. Your day-to-day responsibilities will include, but are not limited to, the following:

• Document Filing and Archiving: File, scan, and photocopy historical accounting documents in strict accordance with arenaflex’s document retention policies, ensuring all materials are preserved accurately and accessibly for future reference.
• Invoice Organization: Systematically organize current invoices, actively tracking and locating any missing or misplaced documents to maintain a complete and reliable record set for the accounting team.
• Filing System Maintenance: Maintain and continuously improve the existing filing system, both physical and digital, ensuring consistency, accuracy, and ease of access for all authorized personnel.
• Accounting Department Support: Provide ongoing assistance to the accounting department in maintaining clean, audit-ready records, contributing to the overall efficiency and accuracy of financial documentation processes.
• Digital and Physical Document Management: Upload scanned documents into the appropriate digital storage locations, manage paper-based filing as required, and ensure that all records are properly indexed and retrievable.
• General Office Support: Perform other related administrative duties as assigned, which may include assisting with photocopying, document preparation, and other clerical tasks that support the broader accounting and office operations.

Essential Qualifications and Experience

To be considered for the Office Clerk with Data Entry position at arenaflex, candidates must meet the following core requirements:

• Educational Background: A high school diploma or equivalent is required. Additional coursework, certifications, or qualifications in office administration, business, accounting, or a related field will be viewed favorably.
• Scanning and Document Imaging Experience: Demonstrated experience using professional scanning equipment and document imaging tools is essential. You should be comfortable operating scanners, adjusting settings for optimal image quality, and producing clean digital copies of various document types.
• Microsoft Office Proficiency: Solid working knowledge of the Microsoft Office Suite, including Word, Excel, PowerPoint, and Outlook, is required. You will use these tools to manage spreadsheets, draft communications, organize data, and coordinate schedules.
• Communication Skills: Strong verbal and written communication skills are necessary to interact effectively with the accounting team, respond to internal inquiries, and contribute to a professional office environment.
• Organizational Excellence: Exceptional organizational abilities and a meticulous attention to detail are critical for success in this role, as you will be managing large volumes of sensitive financial documentation.
• Teamwork and Independence: The ability to work independently with minimal supervision, while also collaborating effectively as part of a larger team, is essential.
• Basic Accounting Familiarity: A foundational understanding of office management procedures and basic accounting principles will help you navigate the accounting environment with confidence.
• Physical Requirements: The ability to lift and carry up to 20 to 30 pounds is required, as the role involves moving boxes of documents, file folders, and equipment.

Preferred Skills and Competencies

While the qualifications above form the foundation of the role, the following skills and attributes will set exceptional candidates apart:

• Prior experience in an accounting, finance, or records management environment.
• Familiarity with document management software, cloud storage platforms, or enterprise-level filing systems.
• Experience handling confidential or sensitive business information with discretion and integrity.
• A proactive mindset with the ability to identify inefficiencies in existing processes and suggest practical improvements.
• Comfort working on defined project assignments with clear deadlines and milestones.
• A friendly, approachable demeanor and a willingness to contribute to a collaborative and respectful workplace culture.

What You Will Gain from This Opportunity

Joining arenaflex, even on a temporary project basis, offers a unique opportunity to grow your professional skill set in a number of meaningful ways. You will gain hands-on experience working within the accounting and administrative operations of a globally respected jewelry manufacturer, sharpening your document management, data entry, and organizational skills in a real-world business setting. This role provides exposure to professional office systems, structured filing protocols, and the inner workings of a thriving manufacturing company. For individuals considering long-term careers in office administration, accounting support, or records management, this position serves as an excellent resume-builder and a chance to demonstrate reliability, precision, and initiative.

Work Environment and Company Culture at arenaflex

At arenaflex, we believe that great craftsmanship extends beyond our jewelry and into the way we treat our team members. Our culture is rooted in collaboration, mutual respect, and a shared commitment to excellence. Despite our global reach and industry leadership, we maintain the warmth and personal touch of a family-oriented business where every employee’s contribution is recognized and valued.

You will be working in our Northvale, New Jersey office, alongside a dedicated team of accounting and administrative professionals who are committed to accuracy, efficiency, and supporting one another. The work environment is structured yet welcoming, with clear expectations, supportive leadership, and a genuine sense of camaraderie. We pride ourselves on creating an atmosphere where detail-oriented professionals can thrive and take ownership of their work.

Compensation and Assignment Details

This is a 6-month part-time temporary on-site position based at our Northvale, NJ facility. Remote work is not offered for this role. Compensation is competitive and commensurate with experience, and will be discussed during the interview process. As a temporary project-based assignment, this role does not include a full benefits package; however, temporary team members enjoy a professional, supportive work environment, the opportunity to develop valuable skills, and the possibility of future consideration for permanent roles as they become available within the organization.

How to Apply

If you are a detail-oriented, dependable, and organized professional seeking a meaningful short-term project with one of the most respected names in the jewelry manufacturing industry, we encourage you to apply today. This is your opportunity to contribute to the operational backbone of arenaflex, helping to preserve the financial records that support our legacy of craftsmanship and client service. Bring your skills, your precision, and your positive attitude to a team that truly values the work you do. We look forward to welcoming you to arenaflex.