Event Planning Coordinator- Structural Heart (Remote)

Lensa is a career site that helps job seekers find great jobs in the US. We are not a staffing firm or agency. Lensa does not hire directly for these jobs, but promotes jobs on LinkedIn on behalf of its direct clients, recruitment ad agencies, and marketing partners. Lensa partners with DirectEmployers to promote this job for Philips. Clicking "Apply Now" or "Read more" on Lensa redirects you to the job board/employer site. Any information collected there is subject to their terms and privacy notice. In this role you will report to the Commercial Events & Operations Functional Lead and will support the Global Market Enablement Structural Heart Medical Education team. Your responsibilities meeting & event planning for 40+ customer and/or employee facing education programs ranging from 1-100 attendees annually. Your Role

• Manage logistics end to end for all training and education events: including event registration website build, attendee management, scheduling, staffing, transportation and accommodations, supporting materials and equipment/audio-visual support, facility arrangements, budget tracking, vendor management, contracts, transparency reporting, expense reconciliation, PO creation and post event metrics.
• Define, create & update process and protocol documents for pre-event planning, event execution, and post event engagement for all events.
• Drive and execute protocol for all events by scheduling pre-event meetings with all stake holders, internal and external, be available and when appropriate present for all events for day of troubleshooting and flawless execution and driving after action reports to refine processes and understand how event could be improved.
• Maintain all internal and external event calendars, rosters, communication to attendees, ensuring attendees event requirements are met.
• Manage, document and track all invoicing & spend for education and training activities. Roll up monthly budget reconciliation. Includes management and tracking of spend on honorarium, facility use, audio visual, food & beverage, transportation, content development and shipping, etc.

You're The Right Fit If

• You have a Bachelor’s degree or equivalent experience.
• You’ve acquired 3+ years of experience in the meeting/ events industry or other relevant experience.
• Your skills include excellent organizational, the ability to manage multiple events at once, strong communication, enhanced technical aptitude, proficiencies in MS Office suite & Teams, CVENT or equivalent, Steeprock, texting platforms, IQVIA, Ariba, Agile, Salesforce or Concur.
• You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
• You’re a self-starter with exceptional project & time management skills.
• You are willing and able to travel to support onsite event logistics or attend team meetings 15% of your time.

How We Work Together We believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations. This is a remote role. About Philips We are a health technology company. We built our entire company around the belief that every human matters, and we won't stop until everybody everywhere has access to the quality healthcare that we all deserve. Do the work of your life to help improve the lives of others.

• Learn more about our business.
• Discover our rich and exciting history.
• Learn more about our purpose.
• Learn more about our culture.

Philips Transparency Details The pay range for this position in AZ, AR, ID, IA, KS, KY, LA, ME, MS, MO, NE, NM, OK, SC, SD, TN, UT, or WV is $70,000 to $112,000. The pay range for this position in AL, CO, FL, GA, HI, IL, IN, MI, MN, NV, NH, NC, ND, OH, OR, PA, TX, VT, VA, WI, or WY is $74,000 to $118,000. The pay range for this position in AK, DE, MD, NY, RI, or WA is $77,000 to $124,000. The pay range for this position in CA, CT, DC, MA, or NJ is $83,000 to $133,000. The actual base pay offered may vary within the posted ranges depending on multiple factors including job-related knowledge/skills, experience, business needs, geographical location, and internal equity. In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here. At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decision Apply tot his job Apply To this Job