Contract Administrator — Entry-Level / Early Career

About the position At Veilant, we are doing meaningful work in the defense space, and we are looking for a sharp, motivated Contract Administrator to grow with us. This is an opportunity for someone who wants to break into government contracting and build a long-term career in the contracts management arena. You do not need to come in as an expert. We are looking for someone with strong business judgment, attention to detail, clear communication skills, and the drive to learn how Department of Defense contracts are managed the right way. This is not a paper-pushing role. This is a career-building seat where contracts meet mission. You will learn how compliance, documentation, customer requirements, internal operations, and contract execution all come together to support critical defense work. If you are a recent college graduate, early-career professional, or someone with a background in business administration, communications, pre-law, finance, government, or operations, this role could be a strong entry point into a high-demand field.

Responsibilities

• Support the administration of Veilant’s Department of Defense contracts while learning the full contract lifecycle from award through execution and closeout.
• Work closely with Program Managers, Project Managers, finance, leadership, and other internal stakeholders to help keep contract activity organized, compliant, accurate, and on track.
• Develop hands-on experience with government contracting concepts, contract documentation, compliance requirements, contract modifications, deliverable tracking, and internal contract processes.
• Maintain accurate contract files, records, and administrative documentation.
• Support contract setup, tracking, reporting, and internal coordination.
• Assist with contract modifications, task orders, deliverables, and deadlines.
• Learn how FFP, IDIQ, and Task Order contracts operate.
• Help ensure documentation aligns with internal processes and government requirements.
• Support communication between contracts, programs, finance, and operations.
• Develop an understanding of FAR, DFARS, and DOD compliance expectations.
• Build strong working relationships with Program Managers and Project Managers.
• Develop a strong understanding of Veilant’s contracts portfolio and how our DOD work is structured.
• Learn our contract administration processes, tools, workflows, and documentation standards.
• Support the organization and maintenance of contract files and key compliance records.
• Begin assisting with Independent Contractor processes and related administrative tracking.
• Build trusted relationships with internal stakeholders, especially Program Managers and Project Managers.
• Gain exposure to FAR, DFARS, FFP contracts, IDIQ vehicles, Task Orders, and other core government contracting concepts.
• Demonstrate strong attention to detail, follow-through, and the ability to manage sensitive information responsibly.

Requirements

• Bachelor’s degree in Business Administration, Communications, Pre-Law, Finance, Government, Public Administration, or a related field
• Strong written and verbal communication skills
• High attention to detail and strong organizational skills
• Ability to manage deadlines, documentation, and multiple priorities with accuracy
• Interest in building a career in government contracting, contract administration, or contracts management
• Professional judgment, discretion, and willingness to learn compliance-driven processes
• Ability to work collaboratively with internal teams, including program, project, finance, and leadership stakeholders
• Ability to obtain and maintain a U.S. security clearance
• U.S. citizenship, as required for security clearance eligibility

Nice-to-haves

• Internship, coursework, or professional exposure related to contracts, business operations, legal administration, procurement, finance, or government programs
• 2 to 5 years of contract administration experience supporting DOD portfolios
• Experience managing or supporting FFP and IDIQ/Task Order contracts
• Working knowledge of FAR and DFARS
• Active Secret clearance or higher
• Prior experience with a prime defense contractor
• Bachelor’s degree in Contract Management or a closely related discipline
• NCMA certification, such as CPCM or CFCM, or interest in pursuing certification
• Experience with contract management systems such as Deltek or similar platforms
• Familiarity with government property, subcontract management, or independent contractor administration

Benefits

• Flexible PTO + holidays
• Generous 401k match benefit up to 10%, with an automatic 3% safe harbor contribution and additional matching based on employee contributions.
• Medical (HSA & PPO Plans Available), dental, vision, disability, and life insurance
• Employer Contribution to Health Savings Account (HSA)
• Learning & Development opportunities
• Professional coaching services
• Get the technology you want to do your job
• Free daily snacks & drinks

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