Remote Virtual Assistant Jobs in La Puente, California
• *Job Title:** Remote Remote Virtual Assistant
- *Location:
Remote — based in
La Puente, California--- About the Role We are seeking a high‑energy Remote Virtual Assistant to become the right‑hand support for our executive team. In this role you will be the connective tissue that keeps calendars aligned, communications clear, and daily operations humming—whether the task is scheduling a 15‑minute check‑in or coordinating a multi‑city client summit. Reporting directly to the Chief Operating Officer (who also works fromLa Puente, California), you will partner with senior leaders, client‑facing staff, and external partners to ensure every administrative detail is executed flawlessly. Our mission is to free our leaders to focus on strategic growth while you provide seamless admin support, data‑driven reporting, and proactive problem‑solving. The position is fully remote, but you must be based inLa Puente, California, so you can attend occasional in‑person gatherings at our hub and share the local culture that shapes our brand. --- Key Responsibilities -Calendar Management:Own the executive calendar for our leadership team, aligning meetings across time zones from ourLa Puente, California
office and maintaining a 95 % on‑time meeting start rate. -
Communication Hub:
Act as the primary liaison for clients and vendors located in
La Puente, California, drafting, editing, and routing emails, Slack messages, and Zoom invitations with a 24‑hour response SLA. -Travel & Logistics:
Oversee travel logistics, preparing itineraries for on‑site visits in
La Puente, California
and beyond, including flight bookings, accommodation, and expense reporting in Concur. -
Event Coordination:
Coordinate quarterly virtual town‑halls and in‑person gatherings hosted at our
La Puente, California
location, managing agendas, speaker decks, and post‑event analytics in Google Slides. -
Project Tracking:Use Asana and Trello to maintain a live dashboard of ongoing admin projects, ensuring 85 % of tasks are completed asynchronously before deadlines. -Document Management:Organize, version‑control, and archive all corporate documents in Google Workspace and Microsoft Teams, guaranteeing compliance with our data‑retention policy. -Reporting & Metrics:Compile weekly KPI reports in Notion and Excel, presenting insights on meeting efficiency, expense trends, and client satisfaction scores to the COO. -Process Improvement:Identify bottlenecks in administrative workflows and propose automation solutions using Zapier or Microsoft Power Automate, aiming to reduce manual steps by at least 20 % each quarter. --- Required Qualifications -Education/Experience:
Associate’s degree or higher,
3–5 yearsof proven experience as a virtual assistant, administrative assistant, or executive assistant supporting C‑level executives. -Technical Proficiency:
Advanced skills in
Google Workspace (Docs, Sheets, Slides)
as used by our
La Puente, California
team, plus strong command of
Slack, Zoom, Asana, Trello, Microsoft Teams, and Calendly
. -
Organizational Acumen:Demonstrated ability to manage multiple calendars, travel itineraries, and project timelines with 98 % accuracy. -Communication Excellence:Exceptional written and verbal communication; ability to draft professional correspondence and maintain tone consistent with brand guidelines. -Remote‑Ready Setup:Reliable high‑speed internet (minimum 25 Mbps download), a dedicated workstation, and a quiet workspace meeting our security standards. -Time‑Management Discipline:Proven track record of meeting tight deadlines while working independently in a fully remote environment. --- Preferred Qualifications -Industry Experience:
Background supporting executives in fast‑growing firms based out of
La Puente, California
or similar tech‑focused markets. -
Certifications:Certified Administrative Professional (CAP) or equivalent project‑management certification (e.g., PMP, Scrum Master). -Advanced Tools:Experience with CRM platforms such as HubSpot or Salesforce, and familiarity with automation tools like Zapier or Microsoft Power Automate. -Leadership Potential:Prior experience mentoring junior admin staff or leading small cross‑functional admin initiatives. --- Compensation & Benefits -Salary Range:$55,000 – $68,000 annually
, commensurate with experience and market benchmarks for
La Puente, California
. -
Health & Wellness:Full medical, dental, and vision coverage with a 100 % employer contribution for employee premiums. -Retirement:
401(k) plan with a 5 % company match. -
Paid Time Off:
15 days PTO + 10 paid holidays, plus unlimited sick days. -
Remote Stipends:Quarterly $250 home‑office stipend, plus reimbursement for high‑speed internet up to $100 per month (applicable to residents ofLa Puente, California
). -
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