Legal Executive Assistant

Job Description:

• Maintain and update the firm’s case filing system and database of active matters, ensuring all court filings and related documents are accurately stored and named following firm conventions.
• Process and organize new filings and court notifications received through ECF/PACER or email, ensuring proper indexing and accessibility.
• Conduct legal research and compile case materials from PACER, court websites, and public databases.
• Prepare, format, and organize documents, applying established naming and folder protocols for ease of reference.
• Coordinate case research assignments, compiling complete folders of filings for attorney review.
• Draft and manage correspondence with clients, courts, and service providers.
• Maintain and refine internal process documentation, including recurring checklists for research, filing, and case management procedures.
• Support asynchronous communication workflows, including updates through email and Loom videos to minimize unnecessary meetings.
• Manage light personal and administrative tasks, such as scheduling, coordinating mail deliveries, or vendor communications.

Requirements:

• Proven experience as a legal assistant, paralegal, or executive assistant supporting litigation or law firm operations.
• Familiarity with ECF/PACER systems and general court filing procedures.
• Strong organizational and file management skills with meticulous attention to detail.
• Excellent written and verbal communication skills in English.
• Proficiency in Microsoft Office, Google Workspace, and cloud-based file management systems.
• Experience with asynchronous communication tools (e.g., Loom) and a comfort level working independently in a remote setup.
• Ability to prioritize effectively, meet deadlines, and maintain confidentiality at all times.
• Bachelor’s degree or equivalent professional experience preferred.
• Previous experience in appellate, civil litigation, or legal research environments is highly desirable.
• Self-starter with strong time management skills and the ability to work with minimal supervision.
• Calm, detail-oriented personality — able to maintain accuracy in repetitive or structured workflows.
• High level of professionalism, discretion, and trustworthiness.

Benefits:

• Part-time, 100% remote position (approximately 20 hours per week).
• Flexible working schedule with asynchronous communication structure.
• Opportunity to collaborate with an experienced attorney in a boutique legal practice.
• Supportive, low-interruption work environment emphasizing clarity and independence.
• Stable, long-term engagement for a reliable and detail-oriented professional.

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