Dynamic Data Entry Clerk – Continuing Legal Education Program Support & Seminar Coordination for Large‑Scale Legal Conference

About arenaflex

arenaflex is a leading professional association dedicated to the advancement of the legal profession. With a storied history dating back to the 19th century, arenaflex serves thousands of attorneys, judges, and legal professionals across the region. The organization is renowned for delivering high‑impact continuing legal education (CLE) programs, publishing authoritative legal resources, and hosting the premier annual gathering of legal minds – the 2024 arenaflex Legal Conference. This flagship event draws hundreds of speakers, moderators, and attendees, creating a vibrant environment for knowledge exchange, networking, and professional growth.

At arenaflex, we believe that meticulous organization, data accuracy, and exceptional service are the backbone of successful CLE initiatives. Our team members are empowered to innovate, collaborate, and make a tangible difference in the legal community. If you thrive in fast‑paced environments, enjoy working with people, and have a keen eye for detail, the Data Entry Clerk role offers a unique platform to contribute to the success of a marquee event while building a rewarding career in the nonprofit sector.

Position Overview

Under the guidance of the Director of Continuing Legal Education & Section Programming, the Continuing Legal Education Data Entry Clerk (DEC) will play a pivotal role in the planning, execution, and post‑event processing of the 2024 arenaflex Legal Conference. This temporary, full‑time position (35 hours per week) is non‑exempt and offers an hourly wage ranging from $19 to $21. The DEC will be responsible for preparing seminar documentation, supporting on‑site logistics, and ensuring that all post‑conference data is accurately captured, credited, and communicated to presenters and participants.

Key Responsibilities

Pre‑Conference Preparation

• Collaborate with the CLE team to assemble and organize all required documents for each seminar, including speaker bios, handouts, and accreditation forms.
• Assist in the logistical setup of seminar rooms, ensuring that technology, signage, and seating arrangements meet the specifications of each session.
• Maintain a master schedule of seminar activities, tracking speaker arrivals, equipment needs, and any special accommodations.
• Conduct final checks of all printed and digital materials to guarantee completeness and compliance with arenaflex standards.

On‑Site Seminar Management

• Provide hands‑on support during the conference, overseeing the smooth start and conclusion of each seminar.
• Facilitate registration check‑ins, distribute attendee packets, and manage on‑site documentation such as attendance sheets and feedback forms.
• Coordinate with venue staff to address any technical issues, room changes, or unexpected challenges promptly.
• Assist presenters and moderators with last‑minute requests, ensuring a professional and seamless experience for all participants.

Post‑Conference Data Processing

• Collect, scan, and organize all post‑seminar documents, including attendance records, evaluation surveys, and speaker feedback.
• Enter data into arenaflex’s CLE database with a focus on accuracy, ensuring that each attendee receives the appropriate continuing legal education credits.
• Generate and distribute personalized thank‑you letters to speakers, organizers, and moderators, attaching relevant survey results and performance metrics.
• Provide comprehensive reports to the Director, highlighting seminar attendance trends, credit allocations, and areas for improvement.

Additional Duties

• Support other members of the CLE department with ad‑hoc projects, such as updating website content, preparing marketing collateral, or assisting with future event planning.
• Maintain confidentiality of all participant and speaker information in accordance with privacy policies and professional standards.
• Participate in regular team meetings, offering insights and suggestions to enhance operational efficiency.
• Perform any other tasks assigned by the Director or senior leadership to further the mission of arenaxflex.

Essential Qualifications

• Experience: 1–3 years of hands‑on experience with spreadsheets, document management, or office administration, preferably within a nonprofit or professional association setting.
• Technical Proficiency: Advanced knowledge of Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and SharePoint; comfortable navigating and updating database systems.
• Interpersonal Skills: Demonstrated ability to engage with diverse groups, from senior attorneys to first‑time conference attendees, with a courteous and professional demeanor.
• Organizational Acumen: Exceptional ability to prioritize tasks, manage multiple deadlines, and switch quickly between responsibilities without sacrificing quality.
• Physical Capability: Ability to lift up to 50 pounds and remain on your feet for extended periods, including long shifts (12 + hours) during the conference.
• Communication: Strong written communication skills for drafting thank‑you letters, email correspondence, and concise data summaries.

Preferred Qualifications

• Prior experience with event‑production software or specialized CLE management platforms.
• Familiarity with accreditation processes for continuing legal education credits.
• Experience working in a fast‑paced conference environment, including setup and teardown logistics.
• Demonstrated ability to troubleshoot technical issues on‑site, such as audio‑visual equipment failures.

Core Skills & Competencies

• Attention to Detail: Meticulous data entry and document handling to ensure accurate credit attribution.
• Time Management: Ability to meet tight deadlines, especially during the high‑intensity conference days.
• Team Collaboration: Works effectively with cross‑functional teams, including program managers, IT staff, and external vendors.
• Problem‑Solving: Proactively identifies potential issues and implements solutions with minimal supervision.
• Adaptability: Thrives in dynamic environments, remaining calm and courteous under pressure.

Career Growth & Learning Opportunities

While this role is temporary, arenaflex is committed to fostering professional development for all team members. Successful DEC candidates may be considered for future full‑time positions within the CLE department or other areas of the organization. You will gain:

• Hands‑on experience with large‑scale event coordination, a valuable asset for careers in event management, hospitality, or nonprofit administration.
• Exposure to sophisticated data management systems and accreditation processes, enhancing your technical skill set.
• Networking opportunities with senior legal professionals, speakers, and industry leaders attending the conference.
• Mentorship from seasoned directors and program managers who can guide your career trajectory.

Work Environment & Culture at arenaflex

arenaflex offers a collaborative, mission‑driven workplace where every employee’s contribution directly supports the legal community. Our culture emphasizes:

• Inclusivity: A respectful environment that values diverse perspectives and encourages open dialogue.
• Innovation: Continuous improvement of our programs and services, with room for creative ideas.
• Work‑Life Balance: Flexible scheduling where possible, and a supportive team that understands the demands of conference work.
• Community Impact: A sense of purpose derived from helping attorneys meet their professional development requirements.

Compensation, Perks & Benefits

In addition to a competitive hourly wage ($19–$21), arenaflex provides a comprehensive benefits package for temporary staff, which may include:

• Access to professional development resources and CLE courses at discounted rates.
• Opportunities to attend arenaflex events and network with legal professionals.
• Employee assistance programs offering counseling, wellness resources, and financial guidance.
• Potential eligibility for future full‑time employment based on performance and organizational needs.

How to Apply

If you are detail‑oriented, thrive in a bustling conference environment, and are eager to support the legal profession’s continuing education, we invite you to join arenaflex. Submit your resume and a brief cover letter outlining your relevant experience and why you are excited about this role.

Take the next step in your career and become an integral part of the team that powers the 2024 arenaflex Legal Conference. Your contributions will help ensure that legal professionals receive the education they need to excel.

Apply Job!