Technology Department Administrator

Joining McNees Wallace & Nurick LLC means becoming part of a team that values your voice, your growth, and your impact on clients, colleagues, and the communities we serve. Since 1935, McNees has been a trusted, client-focused law firm delivering practical, results-driven legal solutions with integrity and a client-first philosophy. We are a full-service firm with more than 170 attorneys and 350 professionals, committed to excellence across a wide range of practice areas and industries. At McNees, we are guided by our core values of authentic relationships, excellence, growth, and balance to foster collaboration and innovation. We support your success through mentorship, leadership development, and continuous learning opportunities. Our commitment to community runs deep, with a strong tradition of stewardship through pro bono work, charitable initiatives, and civic engagement. We also prioritize flexibility and well-being with a family-focused culture, reasonable revenue hour expectations, and technology that drives efficiency. If you’re looking for an opportunity to do meaningful work with people who value integrity and collaboration, you’ll feel at home at McNees. McNees Wallace & Nurick LLC is seeking a highly organized and proactive Technology Department Administrator to serve as the operational hub of our Information Technology team in a fully remote capacity. In this role, you will ensure the smooth coordination of departmental operations, support budgeting and financial tracking, and facilitate communication across internal stakeholders and external vendors. This is an excellent opportunity for a detail-oriented professional who thrives in a remote environment, is comfortable managing competing priorities, and is eager to contribute to strategic technology initiatives within a collaborative, professional services setting.

Key Responsibilities

Manage daily administrative operations for the IT department in a remote environment, including scheduling meetings, maintaining calendars, preparing agendas, and documenting meeting minutes Serve as the primary liaison with technology vendors, handling relationships, contract management, renewals, and purchasing activities Maintain and track all technology contracts, licenses, and subscriptions to ensure timely renewals and accurate documentation Partner with the CIO to develop and manage the annual technology budget, including tracking expenses, processing invoices, and reconciling monthly financials Prepare budget variance analyses, forecasting reports, and identify opportunities for cost savings and optimization Support capital planning efforts by compiling cost estimates and assisting in the preparation of business cases for technology investments Coordinate IT projects by monitoring progress, tracking milestones, and escalating risks or concerns as needed Develop project status reports and dashboards to provide visibility to leadership Create and maintain departmental documentation such as standard operating procedures, workflows, and onboarding materials Assist with ensuring compliance with firm policies, data security standards, and regulatory requirements Support internal and external audits and vendor risk reviews by coordinating documentation and intake processes Maintain information governance standards, including proper document organization within NetDocuments (NetDocs) Provide general administrative support to the E-discovery team Qualifications & Requirements High school diploma or GED required; associate’s or bachelor’s degree preferred Minimum of 5 years of experience in an administrative or coordination role, preferably supporting a technology or professional services team Proven ability to work effectively in a remote environment, managing time, priorities, and communications independently Exceptional organizational skills with the ability to handle multiple projects, deadlines, and competing priorities Strong verbal and written communication skills with a professional, client-service-oriented approach High attention to detail in document preparation, financial tracking, and data accuracy Demonstrated ability to anticipate needs, take initiative, and solve problems independently Strong collaboration and interpersonal skills, with the ability to work across distributed teams Ability to handle sensitive and confidential information with discretion Adaptability and flexibility in a fast-paced, evolving environment Commitment to providing excellent internal and external customer service #LI-REMOTE #LI-DNP About McNees Headquartered in Harrisburg, Pa., McNees operates offices across Pennsylvania, Maryland, Ohio, and Washington, D.C., giving our team a broad regional footprint and diverse opportunities for collaboration. We are ranked among the NLJ 500, Best Law Firms, and Best Lawyers, and nationally recognized for excellence in areas such as construction litigation and energy law. Our attorneys deliver tailored strategies to businesses, individuals, and organizations across industries, including real estate, energy, healthcare, banking and finance, insurance, construction, and technology. We also have a strong presence in public sector law, advocating for clients in regulatory and legislative matters at all levels of government. Our services span corporate law, real estate and construction, labor and employment, litigation, tax, intellectual property, energy and environmental, estate planning, and public sector law, complemented by affiliated businesses like Apollo Communications (strategic marketing and PR), Keystone Municipal Solutions (municipal consulting), and Pine Street Land Company (title and settlement services). McNees offers an engaging work environment, robust opportunities for professional development, challenging and rewarding career paths, and competitive compensation. McNees is an Equal Opportunity Employer. Employment decisions are made without regard to any trait protected by law. Apply To This Job