Data Entry & Expeditor Specialist – Aviation Supply Chain Operations – arenaflex – Charlotte, USA

About arenaflex – Pioneering the Skies

arenaflex is a global leader in air transportation, connecting millions of passengers and cargo across continents every day. With a heritage of safety, reliability, and innovation, arenaflex continuously invests in its people, technology, and processes to stay ahead of the rapidly evolving aviation landscape. Our operations hub in Charlotte, USA, serves as a critical nexus for parts logistics, inventory management, and supply‑chain coordination, ensuring that every aircraft in our fleet is ready to take to the skies on schedule. If you thrive in a fast‑paced, mission‑driven environment and are eager to contribute to an industry that literally moves the world, arenaflex offers a career where your impact is both tangible and far‑reaching.

Position Overview

We are seeking a detail‑oriented, proactive Data Entry & Expeditor Specialist to join our supply‑chain team in Charlotte. In this role, you will act as the bridge between external vendors, internal departments, and our logistics network, ensuring that aircraft parts and related materials are ordered, tracked, and delivered precisely when needed. Your work will directly support arenaflex’s commitment to operational excellence, on‑time performance, and regulatory compliance.

Key Responsibilities

• Coordinate directly with external suppliers to expedite the delivery of aircraft parts, aligning shipments with arenaflex’s material requirements and flight schedules.
• Process AOG (Aircraft on Ground) orders promptly, prioritizing critical items to minimize aircraft downtime.
• Follow up on overdue purchase orders, communicating status updates and resolution steps to vendors.
• Maintain and update maintenance/transportation plans and inventory reports to reflect real‑time material needs.
• Distribute transportation and shipping information to large, cross‑functional teams, ensuring visibility across operations, engineering, and finance.
• Revise and reconcile FMR (Flight Maintenance Records) or log sheets with current aircraft data to guarantee accuracy.
• Generate and maintain status reports, dashboards, and visual charts that illustrate inventory health and supply‑chain performance.
• Enter purchasing records and data into arenaflex’s procurement software, ensuring data integrity and compliance with internal controls.
• Assist buyers by providing clarifications on order status, delivery estimates, and any discrepancies that arise.
• Collaborate with internal departments and suppliers to resolve issues related to shipping, invoicing, quality, part numbers, and aggregate quantities.
• Support supervisors in resolving receipt discrepancies, ensuring that all inbound material matches purchase documentation.
• Participate in supplier meetings to identify and mitigate potential risks, fostering strong vendor relationships.
• Perform pre‑planning and early‑stage coordination for upcoming projects, ensuring that all required parts are available ahead of schedule.

Essential Qualifications

• Bachelor’s degree in Business Administration, Supply Chain Management, Aviation Management, or a related field.
• Minimum of 1 year of experience in a warehouse, expediting, or manufacturing environment, preferably within the aviation or aerospace sector.
• Proficiency with Microsoft Office Suite, especially Excel (advanced functions, pivot tables, VLOOKUP), Word, and Outlook.
• Demonstrated ability to interpret and apply purchasing policies, regulatory standards, and internal controls.
• Strong analytical mindset with the capacity to think “outside the box” and propose innovative solutions to complex logistical challenges.
• Excellent written and verbal communication skills, enabling clear interaction with vendors, internal stakeholders, and senior leadership.
• Ability to manage multiple tasks simultaneously while maintaining attention to detail and meeting tight deadlines.
• Proven track record of proactive problem solving and issue resolution in a fast‑moving environment.

Preferred Qualifications & Additional Skills

• Associate’s degree or certification in a related field (e.g., Certified Supply Chain Professional – CSCP, Certified Purchasing Professional – CPP).
• Experience with aviation‑specific software platforms such as SAP MM, Oracle Procurement, or specialized parts management systems.
• Familiarity with AOG processes and the unique urgency associated with aircraft on‑ground situations.
• Knowledge of FAA regulations and industry standards governing parts procurement and inventory control.
• Demonstrated ability to lead cross‑functional initiatives, mentor junior staff, and influence outcomes without direct authority.
• Strong organizational skills with a focus on continuous improvement and lean principles.

Core Competencies for Success

• Attention to Detail: Precise data entry and meticulous record‑keeping are essential to avoid costly errors.
• Time Management: Ability to prioritize tasks, meet deadlines, and adapt to shifting priorities in a dynamic environment.
• Collaboration: Work effectively with internal teams (maintenance, engineering, finance) and external partners (vendors, logistics providers).
• Problem‑Solving: Identify root causes of supply‑chain disruptions and implement corrective actions swiftly.
• Customer‑Focused Mindset: Treat internal stakeholders as customers, delivering reliable service and transparent communication.
• Technology Savvy: Comfort with data‑driven tools, dashboards, and emerging supply‑chain technologies.

Career Growth & Learning Opportunities

arenaflex is committed to the professional development of its employees. As a Data Entry & Expeditor Specialist, you will have access to:

• Structured onboarding and mentorship programs that accelerate your learning curve.
• Continuous training on advanced procurement systems, data analytics, and aviation regulations.
• Opportunities to cross‑train with related functions such as inventory control, logistics planning, and aircraft maintenance.
• Clear career pathways toward senior expediting, procurement analyst, supply‑chain manager, or operations leadership roles.
• Support for industry certifications (e.g., CSCP, CPP) through tuition reimbursement and study leave.

Work Environment & Culture at arenaflex

Our Charlotte facility blends a collaborative office setting with a high‑energy operational floor. You will experience:

• A safety‑first culture where every employee is empowered to speak up and contribute to continuous improvement.
• Team‑oriented dynamics that celebrate achievements, encourage knowledge sharing, and foster mutual respect.
• Flexible scheduling options to support work‑life balance, including shift rotations that accommodate personal commitments.
• State‑of‑the‑art technology and tools that streamline data entry, reporting, and communication.
• Regular social events, wellness programs, and community outreach initiatives that reinforce arenaflex’s values of inclusion and responsibility.

Compensation, Perks & Benefits

arenaflex offers a competitive hourly wage of $26 per hour, reflective of your expertise and the critical nature of the role. In addition to base pay, you will receive a comprehensive benefits package that includes:

• Health, dental, and vision insurance with multiple plan options.
• Retirement savings plan with company matching contributions.
• Paid time off, holidays, and sick leave to support personal well‑being.
• Employee assistance program (EAP) offering counseling, financial advice, and legal resources.
• Tuition reimbursement for continued education and professional certifications.
• Employee discount programs for travel, merchandise, and partner services.
• Recognition programs that reward outstanding performance and innovative ideas.

Why Join arenaflex?

Choosing arenaflex means becoming part of a forward‑thinking organization that values each individual’s contribution to the larger mission of safe, reliable air travel. You will be at the heart of a critical supply‑chain function, gaining exposure to global logistics, aviation standards, and cutting‑edge technology. Your work will directly influence aircraft readiness, passenger satisfaction, and the overall success of a world‑class airline.

Ready to Take Off?

If you are motivated, detail‑driven, and eager to grow within a dynamic aviation environment, we invite you to apply today. Submit your resume and a brief cover letter outlining how your experience aligns with the responsibilities and qualifications listed above. Join arenaflex and help us keep the world moving—one flight at a time.

Apply Now – Launch Your Career with arenaflex!