Expeditor & Data Entry Specialist – Aviation Parts Logistics & Supply Chain Coordination at arenaflex

About arenaflex – Soaring to New Heights in Aviation

arenaflex is a global leader in commercial aviation, connecting millions of passengers to destinations worldwide through a network of modern aircraft, cutting‑edge technology, and a relentless commitment to safety and service excellence. Our mission is to deliver an unparalleled travel experience while fostering a culture of innovation, collaboration, and continuous improvement. As part of the arenaflex family, you will work alongside passionate professionals who are dedicated to pushing the boundaries of what’s possible in the skies.

Why This Role Matters

In the fast‑paced world of airline operations, the timely delivery of aircraft parts and the accuracy of supply‑chain data are critical to maintaining flight schedules, minimizing aircraft on‑ground (AOG) events, and ensuring passenger safety. As an Expeditor & Data Entry Specialist, you will be the linchpin that connects suppliers, internal teams, and logistics partners, turning raw data into actionable insights that keep the fleet airborne and the business thriving.

Key Responsibilities

• Supplier Coordination: Communicate directly with external vendors to expedite the delivery of aircraft components, ensuring they meet arenaflex’s stringent material standards and delivery timelines.
• AOG Order Management: Prioritize and process AOG (Aircraft on Ground) orders, collaborating with maintenance and engineering teams to resolve urgent parts shortages.
• Back‑Order Resolution: Identify and follow up on overdue purchase orders, working closely with suppliers to accelerate fulfillment.
• Inventory & Transportation Planning: Maintain and update inventory and transportation plans, generating accurate material requirement reports for the supply‑chain department.
• Data Distribution: Provide transportation and logistics data to large cross‑functional teams, ensuring all stakeholders have real‑time visibility into parts movement.
• FMR & Log Updates: Refresh Flight Maintenance Records (FMR) and logbooks with current aircraft data, guaranteeing compliance with regulatory standards.
• Report Generation: Create and maintain status reports, dashboards, and visual analytics that highlight key performance indicators (KPIs) for procurement and logistics.
• System Data Entry: Accurately input purchasing records and information into procurement software, maintaining data integrity across all platforms.
• Purchaser Support: Assist buyers with clarifications, purchase‑order status updates, and issue resolution.
• Cross‑Department Collaboration: Work with internal departments and suppliers to resolve discrepancies in shipping, invoicing, quality, and part numbers.
• Receipt Issue Resolution: Support managers in addressing receipt problems, ensuring that all incoming parts are logged and accounted for.
• Risk Assessment: Participate in supplier meetings to identify and mitigate potential risks that could impact the supply chain.
• Continuous Improvement: Contribute ideas for process enhancements, leveraging data analytics to streamline expediting and data‑entry workflows.

Essential Qualifications

• Education: Bachelor’s degree in Business Administration, Supply Chain Management, Aviation Management, or a related field.
• Experience: Minimum of 1 year in inventory control, expediting, or manufacturing logistics. Experience within the aviation or aerospace sector is a strong advantage.
• Technical Skills: Proficiency in Microsoft Office Suite—especially Excel, Word, and PowerPoint—and familiarity with procurement or ERP systems (e.g., SAP, Oracle, or similar).
• Analytical Ability: Demonstrated capacity to think “outside the box,” solve complex problems, and make data‑driven decisions.
• Communication: Excellent written and verbal communication skills, with the ability to interact professionally with suppliers, internal teams, and senior leadership.
• Organizational Skills: Strong attention to detail, ability to manage multiple tasks simultaneously, and a proactive approach to issue resolution.
• Adaptability: Ability to thrive in a fast‑paced environment, handle shifting priorities, and maintain composure under pressure.

Preferred Qualifications & Additional Skills

• Associate’s degree or certification in logistics, supply chain, or a related discipline.
• Experience with AOG processes and emergency parts procurement.
• Knowledge of aviation regulations and compliance standards (e.g., FAA, EASA).
• Familiarity with data visualization tools such as Power BI or Tableau.
• Demonstrated track record of implementing process improvements that resulted in cost savings or efficiency gains.

Core Competencies for Success

• Problem‑Solving: Ability to diagnose root causes of supply‑chain disruptions and develop practical solutions.
• Team Collaboration: Works effectively across functional teams, fostering a cooperative environment.
• Customer Focus: Understands the impact of parts availability on flight operations and prioritizes actions accordingly.
• Integrity & Compliance: Maintains strict adherence to safety, quality, and regulatory standards.
• Time Management: Prioritizes tasks to meet tight deadlines while ensuring accuracy.

Career Growth & Learning Opportunities

arenaflex invests heavily in employee development. As an Expeditor & Data Entry Specialist, you will have access to:

• Structured onboarding and mentorship programs that pair you with seasoned supply‑chain leaders.
• Continuous learning platforms offering courses in advanced analytics, aviation logistics, and project management.
• Opportunities to cross‑train in related departments such as procurement, maintenance planning, and operations control.
• Clear career pathways toward senior expediting roles, supply‑chain analyst positions, or logistics management.
• Participation in industry conferences and workshops to stay abreast of emerging trends in aviation supply chain.

Work Environment & Culture at arenaflex

Our Charlotte hub blends a modern office setting with collaborative spaces designed for teamwork and innovation. The culture at arenaflex is built on:

• Inclusivity: A diverse workforce where every voice is valued and ideas are welcomed.
• Safety First: A relentless focus on safety, both in the air and on the ground.
• Innovation: Encouragement to experiment with new technologies and process improvements.
• Work‑Life Balance: Flexible scheduling options and supportive policies that help you thrive both professionally and personally.
• Recognition: Regular acknowledgment of achievements through awards, spot bonuses, and public commendations.

Compensation, Perks & Benefits

arenaflex offers a competitive hourly wage of $26, complemented by a comprehensive benefits package that includes:

• Health, dental, and vision insurance with multiple plan options.
• Retirement savings plan with company matching contributions.
• Paid time off, holidays, and sick leave.
• Employee assistance program (EAP) for personal and professional support.
• Tuition reimbursement for continued education and certifications.
• Discounted airline tickets for employees and eligible family members.
• On‑site wellness facilities and fitness class subsidies.

How to Apply

If you are ready to accelerate your career, contribute to a world‑class aviation operation, and become part of a dynamic team that values precision, collaboration, and growth, we want to hear from you. Submit your application today and embark on a journey where your skills will directly influence the safety and efficiency of global air travel.

Apply Job!