OPTIMUS PROPERTY MANAGEMENT, INC. - OFFSHORE MAINTENANCE COORDINATOR (FULL-TIME)

OPTIMUS PROPERTY MANAGEMENT, INC.

*APPLICANTS MUST SUBMIT THEIR RESUME TO BE CONSIDERED*

Client: U.S.-Based Property Management Company

Schedule: Monday - Friday, 8:00 am to 4:30 pm PST with a 30-minute meal break.

(11:00 pm to 7:30 am Philippine Standard Time)

Salary: (Up to 1,400 USD/month (based on experience)

About the Company

A privately held real estate investment company engaged in the acquisition, development, leasing, and management of multi-family, retail, and commercial real estate. The Multifamily Maintenance Coordinator will manage administrative tasks and coordinate maintenance orders with tenants. The role will involve 50% maintenance coordination and 50% administrative assistance.

Responsibilities

- Coordinate, prioritize, and assign all maintenance requests and work orders to staff and vendors

- Ensure timely completion of all work orders; create daily schedules for maintenance employees

- Coordinate and monitor preventive maintenance schedules for assigned properties

- Contact contractors and vendors for work performance and bid collection

- Assist managers with property and tenant work order creation as needed

- Respond to inquiries from tenants and maintenance technicians regarding work orders

- Assist in ordering materials and parts for maintenance and repair

- Monitor security cameras and support setup and use of Magic Viewer

- Notify management of all maintenance concerns

- Assist with daily administrative tasks as directed

Requirements

- Minimum 2 years of experience in commercial or residential property management with a focus on maintenance coordination, including management of in-house maintenance technicians

- Strong understanding of fundamental maintenance procedures

- Fully proficient in AppFolio (minimum 1 year); must be able to manage the full work order process — including input, follow-up, and closeout — and clearly demonstrate functional knowledge of the platform

- Strong verbal and written communication skills with the ability to organize, prioritize, and track work orders

- Proficient in Microsoft Suite (minimum 1 year)

Benefits

- 40 hours of paid time off after 90 days of continuous employment, annually - Eligibility to observe Philippine holidays - Discretionary bonuses for exceptional performance