Looking for Community Learning Center Enrollment Specialist - 1.0 FTE in South Dakota
Job title: Community Learning Center Enrollment Specialist - 1.0 FTE
Company: Sioux Falls School District
Job description: We want YOU here
Sioux Falls School District partners with community providers in a Community Learning Center (CLC) model for after school and summer enrichment programs. The collaborative program, located in elementary schools, provides a safe, licensed environment for students with embedded learning opportunities, enhancement activities, and a focus on developing skills that will last a lifetime.
School-based after school and summer enrichment programs are managed by a lead agency and supported by a governing structure within the Sioux Falls School District. The programs follow a unified standard for operating to ensure consistency and continuity among locations.
The complementary learning environment provides exceptional quality care while enhancement activities and interest clubs offer students opportunities to engage in STEM, sports, dance, cooking, life-skill development, and more. Homework help and directed tutoring programs extend learning beyond the school day.
Learn more about the Community Learning Center at
Job Duties & Requirements
EDUCATION LEVEL :
High School Diploma or GED
EXPERIENCE DESIRED :
One to three years of previous experience in database systems, billing, collections, basic accounting, customer service.
PHYSICAL REQUIREMENTS :
Hand-eye/mind-eye coordination, hearing; intermittent filing, grasping, holding, indexing, inserting, keyboarding, repetitive use of wrists, hands and fingers, opening, reaching, removing, scheduling, sitting, sorting, speaking, stamping, standing, stapling, stooping, typing, walking, and writing.
OTHER REQUIREMENTS :
Proficiency in data input on computer terminal. Must be technologically savvy with a strong Office Suite background. Ability to relate in a positive manner with employees and the public. Ability to take initiative, and to think and work independently with high attention to detail.
Essential Functions & Duties * Processes enrollments for Community Learning Center, Learning Adventures, Preschool Opportunities Program, and Jr. Kids Inc.; maintains accurate student and family records, communicates enrollment ensuring accurate information is shared with site and management staff.
- Maintains accurate records within database systems by entering data, uploading documents, recording of communications.
- Monitors special needs and circumstances indicated on enrollment forms and advises when circumstances may require supervisory review; gathers proper disclosures for information from families.
- Processes all court orders received, enters data into database, provides immediate notification to supervisor and staff, disables badges as necessary.
- Maintains wait lists for all sites; monitors site enrollment and enrolls new families when slots become available at sites; monitors Average Daily Attendance and generates monthly report; alerts supervisor when ADA is below target for a site.
- Assists in process for billing and collection of dues and fees for families enrolled in Community Learning Center, Learning Adventures, Preschool Opportunities Program and Jr. Kids Inc.
- Assists in the collection of fees from families with outstanding balances.
- Assists in Child Care Assistance process for Community Learning Center, Learning Adventures, Preschool Opportunities Program and Jr. Kids Inc
- Assists in financial assistance process by requesting family financial documentation from families and recording information into database system.
- Processes schedules and attendance of all students enrolled in Community Learning Center, Learning Adventures, Preschool Opportunities Program and Jr. Kids Inc. to include input of schedules.
- Tracks and maintains the bussing information of enrolled students for fee-based bussing.
- Assembles enrollment binders for school year, special days, summer.
- Assists in preparation for licensing inspections by providing requested documentation.
- Assist in the management of grants by recording data, providing requested documentation.
- Assists in the development of Annual Operating Schedule for Community Learning Center, Learning Adventures, Preschool Opportunities Program and Jr. Kids Inc.
- Participates in cross-training opportunities within CLC Enrollment Department and other areas deemed necessary by supervisor.
- Assists in development and maintenance of CLC Enrollment procedure manuals and training guides.
- Communicates with families through in person, written, electronica or phone ensuring excellent customer services skills.
- Assists in ordering necessary supplies and maintains accurate records of purchases.
- Collects and submits snack/meal sheets from sites and communicates with Child Nutrition.
- Orders, disperses and tracks all security badges for staff and parents; distributes Lock-Down Keys to all staff.
- Contributes to quarterly newsletter; generates flyers as needed for various enrollment activities.
- Recommends procedures and/or changes to administrators.
- Completes training requirements for Direct Care as determined by the State of South Dakota; assists in covering at sites in emergency situations.
- Maintains confidentiality of students, families, and staff
- Maintains positive community image of the Sioux Falls School District.
- Performs other duties as assigned by direct or indirect supervisors.