Excecutive Assistant
We are seeking a highly organized and reliable virtual assistant to support the Executive of a growing restaurant group operating multiple locations across the United States.
This role works directly with company leadership to help coordinate operations, manage internal processes, and ensure important tasks across departments are completed accurately and on time.
This is not a basic virtual assistant position. We are looking for someone who is proactive, organized, and capable of managing multiple responsibilities in a fast paced environment.
This role works closely with company leadership and requires strong organizational skills and high ownership.T
This is a long term opportunity with a stable company that values professionalism, accountability, and growth.
Responsibilities:
- Coordinate daily operational tasks across departments.
- Track important deadlines including licensing, vendor contracts, and compliance items.
- Organize and maintain digital files and documents.
- Communicate with vendors, service providers, and internal staff.
- Prepare summaries, reports, and documentation when needed.
- Assist leadership with operational follow up and task coordination.
- Monitor emails and ensure important requests are addressed.
- Maintain organized records across multiple business locations.
- Support ongoing operational projects and improvements.
- Be comfortable making phone calls to vendors, offices, and service providers when needed.
- You will be trained from the bottom up on our systems, procedures, and processes.
- We provide clear instructions, video guides, and structured training so you can fully understand how the business operates.
- The goal is to help you grow into the role and become confident managing responsibilities independently over time.
- Highly organized and detail oriented.
- Strong written and verbal English communication.
- Comfortable working independently and managing multiple tasks.
- Professional and dependable.
- Comfortable speaking on the phone when needed.
- Able to follow structured processes while also thinking critically.
- Comfortable coordinating with vendors and team members.
- Strong sense of accountability and ownership.
- Reliable high speed internet connection.
- Quiet and professional home workspace.
- Experience supporting executives, operations teams, or administrative leadership preferred.
- Strong computer skills and ability to learn systems quickly.
- Ability to work during U.S. business hours.
- Monday through Friday.
- U.S. Eastern Standard Time business hours. 8:00 to 5:30 EST
- Competitive monthly salary based on experience.
- Long term position with opportunity for advancement.
- Growth path available to Senior Operations Coordinator or Executive Assistant.
- Resume.
- Screenshot of your workstation setup.
- Screenshot of a recent internet speed test using www.speedtest.net
- Short paragraph explaining why this role is a good fit for you.
- Answers to the following questions:
- What experience do you have supporting executives or operations teams.
- Do you have an iPhone
- What systems or software are you most comfortable us