Cost Controls and Estimating Specialist

About Hazel Valley Homes

Hazel Valley Homes is redefining what it means to rent with care and trust. Our vision is simple yet powerful: Make renters proud of where they live through individualized care and attention. By empowering our team to make thoughtful, on-the-ground decisions for each unique home, we deliver exceptional service that meets the specific needs of our residents and communities.

We are a tight-knit, mission-driven team who value integrity, reliability, and local expertise, ensuring every decision is rooted in a deep understanding of the neighborhoods we serve. We hold ourselves to the highest standards of quality and strive to simplify the rental experience, allowing renters to focus on what matters most to them.

Hazel Valley Homes is growing fast, expanding beyond our St. Louis roots to bring our personalized approach to new markets. We’re looking for passionate individuals who want to be part of a dynamic, people-first company that prioritizes superior service and strong community connections.

The Cost Controls and Estimating Specialist at Hazel Valley Homes is responsible for supporting the planning and execution of project scopes by tracking, validating, and coordinating compliance across the construction lifecycle. Assigned at the POD level, this role works closely with Project Coordinators, Production teams, and the Cost Controls and Estimating Manager to ensure all documentation, scope approvals, and project milestones meet internal standards. This position plays a key role in pre-acquisition scope development, mid-project scope validation, and preparing projects for final rent-ready inspection.

Responsibilities

• Assist in developing and validating Scopes of Work prior to acquisition.
• Ensure required documentation and permits are collected and filed before project kickoff.
• Support mid-project scope adjustments and documentation alignment.
• Coordinate with Compliance Inspectors to prepare for final rent-ready review.
• Track compliance progress in Salesforce and ensure all records are accurate.
• Escalate blockers and red flags to the Compliance Manager.
• Contribute to process improvement through feedback and documentation updates.

Qualifications

• 1–3 years of experience in construction administration, permitting, or compliance coordination.
• Experience supporting renovations or SFR operations.
• Familiarity with NetVendor and SiteCapture.
• Understanding of construction workflows and inspection checklists.
• Proficiency in Microsoft Office and Salesforce.
• Ability to manage and track multiple properties and compliance items.
• Effective written and verbal communication.

What We Offer

• Competitive salary commensurate with experience
• Comprehensive benefits package including health, dental, and vision insurance
• Professional development opportunities
• Collaborative work environment with growth potential
• Opportunity to make significant impact on company operations

Why Join Hazel Valley Homes?

At Hazel Valley Homes, employees are encouraged to make a real impact every day. You’ll be part of a team that values your unique contributions and trusts you to make decisions that benefit residents and communities. Joining Hazel Valley Homes means being part of a mission-driven organization that puts people first—both renters and team members alike.