Bookkeeper
Small estate planning and probate law firm (two entities, Northern Virginia) looking for a reliable part-time bookkeeper to own our monthly books. Transaction categorization, bank reconciliation, and monthly reporting. Trust accounting is handled separately — this is straightforward small business bookkeeping. Flexible schedule, remote-friendly, consistent recurring work. We want someone who learns our accounts and sticks around, not a rotating support team.
Description
About the Firm
Don Shaw Law, PLLC is a boutique estate planning and probate firm with offices in Arlington and Woodbridge, Virginia. We also operate a high-volume virtual estate planning practice serving clients across Virginia, DC, Maryland, and West Virginia. We are a lean, tech-forward team that values efficiency, accuracy, and clear communication.
The Role
We are looking for a detail-oriented, reliable part-time bookkeeper to handle ongoing financial recordkeeping for our two related legal entities. This is a remote-friendly position requiring roughly 8–12 hours per month, with availability to answer occasional quick questions and handle month-end close tasks on a predictable schedule.
You will be our primary point of contact for day-to-day bookkeeping — not a support hotline, not a rotating team. We want someone who learns our accounts, knows our vendors, and owns the books.
What You Will Do
• Maintain accurate books for two business entities (separate P&Ls)
• Categorize and reconcile transactions monthly
• Manage accounts payable and track vendor payments
• Reconcile bank and credit card accounts
• Generate monthly financial reports (P&L, balance sheet, cash flow)
• Coordinate with our CPA at tax time and provide requested reports
• Flag anything that looks off and bring it to our attention proactively
What This Role Does Not Include
We handle client trust accounting separately through dedicated legal banking software. You will not be responsible for IOLTA or trust account reconciliation. Payroll is handled externally. This role is focused squarely on general business bookkeeping.
What We Are Looking For
• 2+ years of bookkeeping experience, preferably with small businesses or professional service firms
• Proficiency in QuickBooks Online, Wave, Zoho Books, or similar — we are flexible on platform
• Comfortable working independently with minimal hand-holding
• Responsive communicator — we do not need daily check-ins, but we do need timely replies
• Familiarity with law firm or professional services accounting is a plus, not a requirement
• QuickBooks ProAdvisor certification or similar credential is a plus
Compensation
Fixed price monthly retainer based on scope, or hourly rate of $30–$45/hour depending on experience. We are open to discussing structure based on your preference and how you typically work with small business clients.
How to Apply
Apply through this listing. In your cover note, briefly describe the types of small business clients you currently work with or have worked with recently — no need to name them, just the industry and what you handle for them. We will be in touch with candidates who are a strong fit.