Administrative Consultant III - Supporting the Chief Human Resources Officer

We are so glad you are interested in joining Sutter Health! Organization: SHSO-Sutter Health System Office-Bay Position Overview: Essential for creating and implementing important strategies across the organization. This role manages complex and sensitive issues while achieving important business goals. As a trusted advisor to top leadership, provides expert advice and ensures that key resources and solutions are available for making crucial decisions. This role requires a strong understanding of the organization's policies and strategies to implement effective initiatives. Will manage multiple important projects, collaborate across teams, and develop innovative solutions for various challenges. Uses good judgment and problem-solving skills when handling confidential matters and addressing urgent organizational issues. Key tasks include overseeing complex projects from start to finish, advancing organization-wide strategies, and achieving measurable results. This role also helps set department goals and encourages a culture of ongoing improvement and operational excellence. Job Description: This is a hybrid role and candidate selected must live a commutable distance to the Emeryville office and come on site a minimum of 2-3 days a week. This is not a remote role. JOB ACCOUNTABILITIES: Executive Support

• Serve as a strategic partner to senior executives (VP, CMO, CEO, SVP, and above), providing high-level administrative and operational support to enhance executive decision-making and organizational efficiency.
• Utilize independent judgment to manage intricate schedules, prioritize conflicting demands, and make timely decisions on behalf of executives.
• Lead and oversee executive-level initiatives, including preparing in-depth reports, conducting high-level analyses, coordinating cross-functional collaboration, and representing executives in critical internal and external communications.
• Drive efficiency in executive operations by optimizing travel logistics, overseeing expense management, and implementing streamlined administrative processes, including expense coding, to support financial and operational accuracy.

Project Coordination & Long-Term Planning

• Lead and oversee strategic initiatives that drive organizational growth and long-term success, ensuring alignment with enterprise-wide objectives.
• Develop, manage, and optimize project budgets, timelines, and resource allocation, ensuring the successful execution of high-impact initiatives.
• Establish and enforce strategic priorities, proactively identifying opportunities to enhance operational efficiency and organizational effectiveness.
• Deliver executive-level insights and recommendations by preparing and presenting comprehensive reports, leveraging data-driven analysis to inform high-stakes decision-making.
• Facilitate executive alignment and promote cross-functional collaboration by serving as a strategic advisor, ensuring effective coordination among leadership teams on key objectives and projects.
• Serves as the executive's trusted representative in various communications, acting as a liaison with stakeholders and ensuring that the executive's message is clear, consistent and impactful.

Board & Committee Support

• May serve as a strategic liaison between the fiduciary board of directors and/or committees of the board.
• May oversee the planning and execution of high-level board and committee meetings, including agenda development, coordination of complex schedules, preparation of executive-level materials, and facilitation of discussions.
• May ensure accuracy, confidentiality, and compliance in board-related documentation, including preparing and reviewing minutes, reports, and follow-up actions to support informed decision-making and accountability.
• May provide high-level advisory support to board members and senior leadership, offering strategic insights, ensuring compliance with governance policies, and proactively addressing key organizational matters.

Organization & Communication

• Drive system-wide communication strategies, ensuring seamless coordination across multiple departments, executive leadership, and key stakeholders, including physicians, board members, and external partners.
• Lead the preparation, execution, and follow-up of high-stakes meetings, ensuring that all logistical, strategic, and operational needs are met to support informed decision-making.
• Oversee planning and execution of large-scale events, ensuring alignment with organizational objectives and fostering engagement across leadership and staff.
• Depending upon the location, act as the primary executive representative for internal and external engagements, including office tours, VIP visits, and high-profile stakeholder interactions.
• Provide leadership and oversight to administrative teams, ensuring productivity, efficiency, and adherence to organizational standards and deadlines.
• Optimize office operations by implementing best practices an

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