People Operations Assistant (Remote)
About LSM
Laudato Si’ Movement (LSM) is an international network of 900 Catholic organizations and thousands of grassroots leaders working together to care for our common home and advance climate and ecological justice. We strive to be led by the Holy Spirit and find joy and support in our faith and each other. We act at the forefront of faith-based efforts to protect the environment, and our work is very fast-paced, with multiple projects and priorities managed daily. We enjoy a collaborative working environment where everyone is committed to tackling the planetary crisis with courage and love. As Pope Francis said in Laudato Si’, we believe that “truly, much can be done!”
About this position
The People Operations Assistant will provide essential administrative and operational support to the team, ensuring accurate, timely, and confidential execution of the people operations processes. This role will support key People Operations projects, initiatives, and tasks, ensuring a positive, inclusive, and healthy working environment.
Key Responsibilities
Recruitment
- Post job ads on the recruitment portal and complete the screening of candidates.
- Coordinate the skills test with candidates
- Coordinate and schedule interviews with candidates
- Conduct the reference check for the assigned candidates
- Coordinate with the Operations Administrative Assistant on the development of the onboarding site.
- Coordinate the onboarding sessions: develop the agenda, define participants, speakers, dates, and times.
- Follow up with managers on the onboarding of new team members.
- Remind managers about the completion of the 90-day Review.
- Follow up with staff on completing the Mid-year Review and Annual Reflection
- Support the People Operations Manager in the development of a training plan.
- Support the People Operations Manager in the coordination of the manager’s call: prayer, topics, etc.
- Receive requests from managers
- Start recruiting volunteers by posting the offer on Freshteams
- Update and send the volunteer agreement.
- Coordinate an onboarding session with volunteers
- Prepare the volunteer certificate and send it to the volunteer
- Collect important information to be published in the internal newsletter.
- Coordinate with the Comms team on the internal newsletter publication.
- Support specific projects and other activities indicated by the People Operations Manager.
- Provide other operational support to LSM staff and other duties as needed.
- Bachelor’s degree in Psychology, Management, Work Relations, Social Work, or any other related field.
- 1 to 2 years of experience working in similar positions, preferably in nonprofits or mission-driven organizations.
- Deep understanding of Human Resources processes and management.
- Understanding of employment laws and regulations.
- Proficiency in Google Workspace, Microsoft Office, Zoom, Slack, and Zoho.
- Proficiency in using a Recruitment tool/platform.
- Endorses and embodies LSM values and the Laudato Si’ paradigm in behavior and words; comfortable supporting and working in a faith-based environment.
- Strong communication and attention to detail skills.
- Comfortable working with international teams in a diverse environment.
- 1 year of experience in Volunteer Management
- Knowledge of Internal Communication or former experience developing internal communication tools.
- English and Spanish are necessary for this role. French, Portuguese, Italian, or Polish is desirable
- Curriculum Vitae
- Cover Letter (nearly 400 words) explaining your interest in this position.