Administrative Coordinator
American University is a student-centered research institution located in Washington, DC, with a reputation for creating meaningful change in the world. The Administrative Coordinator will provide administrative support to the Deputy Provost & Dean of Faculty, managing calendars, coordinating events, and handling communications and expense processing.
Responsibilities
- Manage calendar event scheduling, rescheduling, and all necessary administrative tasks involved in meetings and appointments as requested by the supervisor
- Serve as greeter for in-person visitors and telephone calls for the Office of the Provost and for the Deputy Provost & Dean of Faculty, ensuring team members are notified of visitors for meetings and that phone calls are routed to the appropriate party
- Support the Office of the Provost and the Deputy Provost & Dean of Faculty in special events or programs
- Assist the Manager, Faculty Affairs in the processing of faculty actions and tracking of materials
- Draft and edit communications for review/editing by the Deputy Provost & Dean of Faculty
- Monitor the Dean of Faculty general email and forward emails that require additional attention
- Track files for the office, including ensuring file completion, orderly/organized filing, archiving, signature verification, and other associated tasks
- Receive and process experience reimbursements from the Provost Office, liaising with other offices to transmit expense requests
- Track the status of reimbursements
- Light work may be requested by the Provost or Vice Provost for Academic Administration
Skills
- Bachelor's degree or equivalent
- 1 - 3 years of relevant experience
- Must have strong computer skills including MS Word, Excel, Power Point, and Outlook, or the ability to learn
- Must be able to schedule and manage video conferencing tools such as Zoom and MS Teams, or the ability to learn
- Excellent oral and written communication skills
- Ability to set priorities and anticipate the changing needs of the office
- Must have the ability to multitask, show strong initiatives and work well under pressure
- Excellent problem solving and interpersonal skills, a professional demeanor and dress code are required
- Must be punctual, reliable and detail oriented
- Incumbent must be able to function independently with minimal supervision
- Bachelor's degree
- 3 - 5 years of relevant experience
Benefits
- AU offers a competitive benefits package.
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