Transactional Practice Group Assistant

Marshall, Gerstein & Borun LLP provides sophisticated intellectual property advice and legal services. The Transactional Group Assistant role involves providing high-level administrative and practice management support to a transactional team, including managing calendars, coordinating travel, and editing documents.

Responsibilities

• Acts as a trusted advisor and primary gatekeeper, independently prioritizing conflicting demands while maintaining strict confidentiality and professionalism
• Demonstrates intimate knowledge of assigned attorneys’ practices, work habits, and preferences, anticipating needs and shepherding work forward with minimal direction
• Manages attorney calendars, inboxes, and workflows to keep attorneys informed of upcoming commitments, deadlines, and responsibilities
• Edits, proofreads, and formats complex transactional documents, including agreement provisions, using Track Changes with exceptional accuracy and attention to detail
• Composes and refines correspondence, presentations, and internal and external communications in accordance with professional business writing standards
• Creates, edits, and formats PowerPoint presentations for attorney meetings, client presentations, and external use
• Promote strong client relationships through timely communication and support
• Arrange and confirm travel plans, meeting agendas, and logistics for internal and client-facing events
• Successfully manage multiple responsibilities and adjust to shifting priorities as needed

Skills

• Standard hours for this role are 10:00 AM to 6:00 PM Central Time, with occasional flexibility expected for extended hours
• Strong interpersonal skills and executive presence
• Exceptional written and verbal communication skills with a keen eye for detail
• Extreme attention to detail and accuracy
• Effective communication skills across all levels of the firm
• Sound judgment, discretion, and ability to maintain confidentiality
• Ability to work independently in a dynamic, fast-paced environment
• Flexibility to work outside regular business hours, as needed
• Strong time management and prioritization skills
• Initiative and accountability for assigned tasks
• Prior experience in a law firm or professional services environment
• Bachelor's degree or equivalent experience
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint)

Benefits

• Competitive salary
• Overall compensation and 401(k)
• Hybrid Remote Work Policy (3 Days In Office, 2 Days Remote)
• In-house and external learning and development opportunities
• Career Coaching Services
• Generous health insurance, mental health and well-being benefits

Company Overview