EXECUTIVE ASSISTANT

Children's Law Center of California is the largest children's legal services organization in the nation, advocating for children and youth in foster care systems. They are seeking a dedicated Executive Assistant to provide professional administrative and operational support to senior leaders, ensuring effective communication and workflow within the organization.

Responsibilities

• Strategically coordinating schedules, projects, balancing meetings, and ensuring the Firm Director can attend to the most pressing issues, highest leverage activities, and big-picture goals. Anticipate needs and identify potential challenges, proactively implementing solutions to keep work moving forward, even when not in office
• Anticipate scheduling conflicts and proactively adjust plans to maximize the Firm Director’s effectiveness. Coordinate meetings and commitments across teams and offices, ensuring appropriate preparation and follow-through
• Assist the Firm Director in tracking key initiatives, deadlines, and action items to ensure progress and accountability. Coordinate projects and cross-team efforts to maintain alignment and momentum. Support follow-up with stakeholders to ensure commitments and deliverables are completed
• Draft, proofread, and articulate executive-level correspondence for clarity, conciseness, spelling, grammar, and punctuation. Serve as a point of coordination between the Director and staff across the organization to facilitate effective communication and workflow
• Resolve competing priorities gracefully. Must engage with all employees with a positive and supportive demeanor when addressing difficult and stressful matters or sensitive topics. Responsible for all standard administrative office tasks including answering phones, faxing, filing, data entry, invoicing support, document creation, assisting with meeting logistics, creating and maintaining client and firm-related data spreadsheets, and maintaining organized digital and physical records
• Handle privileged and confidential information with the highest level of discretion and professionalism. Exercise independent judgment and professionalism when addressing sensitive issues. Respond and execute responsibilities independently and when required
• Continuous learning: staying informed and adapting evolving social dynamics to better engage and collaborate with colleagues from all backgrounds. Perform other tasks to support the team and the project as requested by the Firm Director

Skills

• At least 1-5 years of Administrative or Executive Assistant experience, preferably supporting an executive level leader
• Prior law office experience is a plus
• Position is based in Monterey Park, California; must be on site minimum 50%; occasionally more frequently
• Some travel to other Los Angeles County offices may be required
• Skill in verbal, written, and interpersonal communication
• Humility, thoughtfulness, and the ability to reassess and change an opinion
• High organization skills with strong project management and problem-solving skills
• A collaborative mindset and willingness to support colleagues across the organization
• Expert-level proficiency in Microsoft 365 (Outlook, Word, Excel, PowerPoint), including advanced calendaring, executive document preparation, data organization, and professional presentation development
• Highly proficient in digital collaboration and document management systems, including Adobe Acrobat, SharePoint, Teams, and cloud-based file platforms, with strong file governance and information organization practices
• AI-literate and technologically agile, able to leverage emerging tools (e.g., generative AI, workflow automation, and productivity applications) to streamline research, drafting, scheduling, and operational workflows while exercising sound judgment and data confidentiality
• Experienced with databases, case management systems, and administrative platforms, maintaining strong attention to accuracy, data integrity, and organized information management
• Proficient in virtual collaboration and meeting platforms (e.g., Zoom, Teams, and similar tools), including coordinating multi-party meetings, managing logistics, and supporting hybrid work environments
• Technologically curious and continuously learning, with the ability to quickly evaluate, adopt, and integrate new tools, applications, and systems to improve efficiency and support executive priorities

Benefits

• Employee Assistance Program
• Company-Sponsored Benefits (Medical, Dental, Life Insurance)
• Up to 6% employer matched retirement plan
• Generous Parental Leave + Additional Leave Options
• Fitness/Wellness Program
• Health Care & Dependent Day Care FSA
• Transit + Parking Benefits
• Durfee Professional Development funds are available for all employees, in good standing, who have been with CLC for at least two years.
• Flexible working environment (depending on position requirements)
• Paid vacation/sick/holiday time
• CLC will pay the current year’s mandatory bar dues for all attorneys actively employed on the date bar dues are owed and who have no known plans to end employment with CLC within 30 days of the due date.
• CLC will also pay bar dues for new admittees who are actively employed on their initial payment due date and have no known plans to end employment with CLC within 30 days of the due date.

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