HR Coordinator - Public Infrastructure

The County of Sonoma is seeking an HR Coordinator to join their dynamic Public Infrastructure team. This role involves providing technical and administrative support for various HR functions including recruitment, training, and employee relations.

Responsibilities

• Assist the Human Resources/Safety Administrative Services Officer II (ASO) and Department Analyst on the SPI HR Team with technical and administrative support for department-wide recruitment, training, safety, disability management, payroll, and employee relations efforts
• Grow strong working relationships and assist colleagues to better understand their needs and strengths
• Research rules, regulations, and best practices to assist in the development of special and long-term administrative projects, policies, and procedures
• Coordinate and schedule interviews, conduct reference checks, coordinate pre-employment background checks, and maintain personnel files and records
• Review and enter records into our Applicant Tracking and Learning Management Systems (NEOGOV and Saba, respectively)
• Coordinate and attend safety meetings and assist with the department safety training program
• Help to ensure compliance with the Americans with Disability Act (ADA) and the Brown Act
• Cross-train on payroll-related functions and learn how to coordinate leaves of absences and how to request medical examinations for prospective employees

Skills

• Work experience that would provide an opportunity to acquire the knowledge and abilities listed
• Experience related to general administration, accounting, budgetary analysis, or human resources work including the compilation, tabulation, analysis, and presentation of statistical and narrative written reports
• Any combination of course work and training that would provide an opportunity to acquire the knowledge and abilities listed
• Academic course work in public administration, business administration, management, accounting, political science, economics, statistics, English composition, psychology or closely related courses
• Possession of a valid driver's license at the appropriate level including special endorsements, as required by the State of California
• Knowledge of administrative techniques and principles of organization, accounting, budget and human resources administration
• Techniques and practices of research methodology, data collection, and preliminary analysis
• Report writing
• Application and use of basic statistics
• Interview techniques sufficient to obtain information related to employment and administrative matters
• Written and oral communications, including language mechanics, syntax and English composition
• Modern office methods and procedures
• Database, spreadsheet and word processing applications including basic methods of graphic presentations
• Ability to collect, compile and analyze qualitative and quantitative data
• Ability to understand and explain laws, regulations and policies governing program operations
• Ability to communicate effectively orally and in writing
• Ability to establish and maintain effective working relationships with management, employees, clients, and the public
• Ability to understand program objectives in relation to departmental goals and procedures
• Ability to organize and prioritize work assignments
• Ability to use and understand common database, spreadsheet and word processing applications
• Ability to learn specialized computer applications
• Experience researching, tracking, analyzing, and interpreting data
• Excellent organizational skills, including the ability to follow complex policies and procedures while juggling multiple deadlines
• Experience drafting policies and procedures
• Excellent written communication skills
• Advanced customer service skills and the ability to effectively handle inquiries, coordinate services for various internal and external stakeholders, and maintain collaborative working relationships
• Project management experience, with the ability to prioritize and balance multiple projects
• The ability to work independently and take initiative effectively
• Knowledge of database systems and advanced-level competencies with Microsoft Office software
• Previous HR/Payroll and Safety experience, certifications, and/or training

Benefits

• Hybrid Telework - A schedule that meets the needs of our staff, department operations, and the communities we serve may be available depending on the assignment
• Salary Advancement - A salary increase after 1,040 hours (6 months when working full-time) for good work performance; eligibility for a salary increase for good performance every year thereafter, until reaching the top of the salary range
• Paid Time Off - Competitive vacation and sick leave accruals, 12 paid holidays, and an additional 8 floating holiday hours per year
• County Paid Health Premium Contributions - 100% premium contribution for the majority of employee-only and employee + family health plan options
• Staff Development/Wellness Pay - Annual benefit allowances of up to $1,250 and ongoing education/training opportunities
• Post-Retirement Health Reimbursement Arrangement - County contributions to help fund post-retirement employee health insurance/benefits
• Retirement - A pension fully integrated with Social Security
• Incentive Retirement Savings Plan (IRSP) and 457 Voluntary Deferred Compensation - 1.9% of salary County contribution to a 401(a), in addition to the County matching up to 1% of base salary in 401(a), based upon employee contribution
• Paid Parental Leave - May be eligible for up to 8 weeks (320 hours) after 12 months of County employment
• Additional Benefits -Excellent dental, vision, disability, life insurance, employee assistance program, professional development, and more
• Student Loan Debt Relief – County employees may be eligible for Public Service Loan Forgiveness through the U.S. Department of Education

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