Talent Acquisition Specialist
The California Academy of Sciences is a globally renowned scientific and cultural institution located in San Francisco. They are seeking a Talent Acquisition Specialist to support full-cycle recruiting for junior to mid-level roles while managing core recruiting coordination responsibilities, ensuring an inclusive and organized candidate experience.
Responsibilities
- Support full‑cycle recruiting for entry‑level and junior roles, including sourcing, screening, interview coordination, and offer support
- Partner with hiring managers to understand role requirements, timelines, and hiring needs
- Conduct initial candidate screens and coordinate interview feedback and debriefs
- Support equity‑minded, consistent, and inclusive hiring practices across searches
- Own interview scheduling across multiple stakeholders, ensuring a smooth and timely process for candidates and interviewers
- Serve as a primary point of contact for candidates, providing clear, warm, and timely communication throughout the process
- Post and manage job requisitions in the applicant tracking system (ATS)
- Maintain accurate and up‑to‑date candidate records, requisition statuses, and documentation
- Send candidate disposition emails and support reference checks and background check coordination
- Prepare and send offer materials in partnership with the Talent Acquisition Manager and People Operations
- Support onboarding logistics, including coordination with PACT colleagues for new hire setup and orientation
- Serve as a backup for facilitating new hire orientation sessions as needed, ensuring continuity during absences or periods of high volume
- Ensure a seamless handoff from recruiting to onboarding
- Track recruiting activity and maintain basic hiring metrics and reports
- Identify opportunities to improve efficiency, candidate experience, and consistency in recruiting processes
- Contribute to recruiting documentation, templates, and hiring manager resources
- Support special recruiting projects and initiatives as needed
Skills
- 1–3 years of experience in recruiting coordination, recruiting, human resources, or a related administrative role, required
- Experience supporting hiring processes, including scheduling, candidate communication, and administrative coordination
- Experience managing multiple requisitions, priorities, and deadlines in a fast-paced environment
- Strong organizational skills with high attention to detail and follow-through
- Clear, professional written and verbal communication skills
- Service-oriented and candidate-focused approach
- Ability to handle sensitive information with discretion and confidentiality
- Collaborative and comfortable working with a wide range of stakeholders
- Curious, eager to learn, and open to feedback
- Proactive and solutions-oriented mindset
- Ability to balance structure and flexibility in a fast-paced environment
- Demonstrated commitment to diversity, equity, inclusion, and accessibility in hiring
- Experience using an applicant tracking system (e.g., Greenhouse or similar)
- Exposure to candidate sourcing, screening, or interview coordination
- Experience supporting hiring in a mission-driven, nonprofit, or values-based organization
- Familiarity with Google Workspace or similar collaborative tools
Benefits
- Comprehensive benefits based on the hours per week worked
Company Overview