Data & Reporting Coordinator (FTE)
Invest Ottawa is an organization focused on supporting local businesses and driving economic growth. The Program Data & Reporting Coordinator will ensure that program data is organized and reliable, coordinating data inputs and managing reporting schedules to align with funder agreements.
Responsibilities
- Maintain a clear reporting calendar and proactively communicate deadlines to stakeholders, keeping everyone aligned and on track
- Coordinate timely input collection from teams to allow for thorough review and approvals
- Work closely with the Impact Data Analyst to collect, synthesize, and validate data for program and corporate reporting, ensuring accuracy and consistency
- Build and deploy data collection surveys in close collaboration with internal stakeholders
- Collaborate across teams to ensure all reporting outputs meet standards and data inputs are aligned
- Support continuous improvement of tools and processes to enhance data quality and usability
- Review and refine qualitative reports to ensure clarity, coherence, and alignment with funder expectations, as needed
- Administer contractor agreements, purchase orders, and invoice reconciliation with accuracy and efficiency
- Collaborate with Program Managers and Finance to support project forecasting and budget tracking, as needed
- Contribute to the development and refinement of internal policies, procedures, documentation, and templates
- Identify and support the implementation of process enhancements that improve operational efficiency and effectiveness
Skills
- Exceptionally detail-oriented
- Strong organization and time management skills
- Analytical thinker who enjoys working with data and solving problems
- Quick to learn new software tools and systems
- Comfortable working independently at your computer, managing data and documenting processes
- Proven ability to collaborate effectively across diverse teams, influencing outcomes without direct authority
- Demonstrates initiative, adaptability, and a continuous improvement mindset in fast-paced, dynamic environments
- Skilled in Microsoft Excel (formulas, tables, data analysis, reporting)
- Familiarity with financial processes such as budget tracking and invoice reconciliation is an asset
- Experience with survey platforms, Power BI dashboards, or project management software (like Asana) is helpful, but not required
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