Human Resources Coordinator and Administrative Assistant/Analyst

About the position We’re determined to make a difference and are proud to be an insurance company that goes well beyond coverages and policies. Working here means having every opportunity to achieve your goals – and to help others accomplish theirs, too. Join our team as we help shape the future. We are seeking a highly organized and proficient HR Administrative Assistant/Analyst to join our team. The successful candidate will partner across various HR areas, including Human Resources Business Partners, as well as with executive admin staff for the Executive Leadership Team and business leaders. This role involves data gathering, understanding timelines, and coordinating deliverables while sharing best practices among peers. Work Arrangement: This role will have a Hybrid work schedule, with the expectation of working out of the Chicago, IL or Hartford, CT office 3 days a week (Tuesday through Thursday).

Responsibilities

• Provide program support and coordination for key HR processes such as reward and recognition, succession and talent review planning, workforce planning, reduction in force, employee surveys, team effectiveness workshops, and executive onboarding.
• Work with general oversight on small-scale projects and contribute to broader scale projects by providing project documentation and support, including initial research, data compilation, and tracking project plans.
• Set up mechanisms to monitor and report on progress, and produce monthly, quarterly, or ad hoc reports as needed using Workday and Tableau.
• Prepare information in the appropriate format for various executive presentations and leadership meetings.
• Act as the administrator of the team SharePoint site, organizing and maintaining team documents.
• Communicate with key stakeholders using the most efficient and effective technologies.
• Complete other ad hoc duties or special projects as requested, including event planning and office moves.
• Provide administrative support, including maintaining and scheduling calendar appointments, assisting in monitoring reports, budgets, and staff allocation, and coordinating visitor itineraries and arrangements.
• Act as a proxy for assigned leaders for company systems such as Workday, expense reporting, Cliqbook, Coupa, and EY Online.
• Coordinate meeting and huddle setup needs, including room reservations, technology, and meeting materials.
• Coordinate office supply ordering and equipment requests, and arrange travel and expense report submission.

Requirements

• Experience with providing administrative support in a professional setting is required.
• Maturity, organizational understanding, and communication skills (both written and oral) to work effectively with all areas and levels of The Hartford.
• High proficiency in all MS Office applications, including Word, PowerPoint (animation and graphics), Excel (vlookups and pivot tables), SharePoint (managing files/docs on a team site), Outlook, MS Teams, and OneNote.
• Strong organizational and process excellence skills, especially in project, SharePoint, and calendar management.
• Excellent customer service skills and the ability to handle customer requests or direct them to the appropriate resource for accurate information and timely resolution.
• Proven experience working under the stress of a fast-paced environment and handling multiple team members' needs.
• Initiative management skills, including handling coordination efforts and facilitating outcomes end-to-end.
• Basic data analytics skills, including performing analysis from spreadsheets (pivot tables, vlookups).
• Experience creating executive-level PowerPoint presentations (aesthetics, animation, graphics) from basic outlines and guidance.
• Meeting planning skills, including technology associated with large meetings and events such as audiovisual and teleconferencing equipment.
• Understanding or ability to develop an understanding of the complex matrix of different levels of required confidentiality.

Nice-to-haves

• Bachelor's degree preferred or equivalent experience.

Apply tot his job Apply To this Job