Office Manager​/Registrar PHS Online

Office Manager/Registrar PHS Online Responsive Education Solutions - Arkansas PREMIER HIGH SCHOOL ONLINE - Little Rock, Arkansas Job Details Job : 4922258 Final date to receive applications: Posted until filled Posted: Sep 20, 2024 12:00 AM (UTC) Starting Date: Immediately

Job Description

Summary: The Campus Secretary provides administrative and secretarial support for the Campus Director/Headmaster and department. In addition to typing, filing and scheduling, performs duties such as financial record keeping, coordination of meetings and conferences, obtaining supplies, coordinating direct mailings, and working on special projects. The role includes answering non‑routine correspondence, assembling highly confidential and sensitive information, and interacting with a diverse range of external callers, visitors, and internal contacts at all organizational levels. Independent judgment is required to plan, prioritize, and organize a diversified workload, and to recommend changes in office practices or procedures.

Qualifications

Education/Certification: 1 year certificate from college or technical school. Experience: 2+ years working within an office environment; 2+ years experienced with Google and Microsoft Office suite; 2 years related experience and/or training or equivalent combination of education and experience. Required Knowledge, Skills, and Abilities (KSAs)

• Able to file documents alphabetically and chronologically, develop office procedures, and follow directions.
• Able to handle confidential information professionally and securely.
• Able to answer phones, take messages, and direct others to the appropriate staff or department.
• Able to type 60+ WPM.
• Able to use office equipment.
• Able to disseminate information according to Responsive Ed, State, and Federal guidelines.
• Excellent verbal and written communication skills.
• Ability to learn customized computer programs.
• Ability to communicate effectively verbally and in writing with staff, students, and parents.
• Ability to manage multiple priorities effectively.
• Ability to develop and maintain effective working relationships.
• Ability to travel as necessary.

Responsibilities and Duties

• Assist parents in completing enrollment forms and ensure cumulative record folders are completed according to state and school requirements.
• Communicate effectively with parents and corporate staff via email, telephone, fax, and in person in a professional manner.
• Assist with reports for the school, faxes or email reports to appropriate corporate staff.
• Ensure timesheets are completed daily and sent to corporate staff prior to each payday.
• Ensure curriculum order is compiled and sent to corporate staff.
• Complete purchase orders for corporate staff approval so that school supplies may be ordered.
• Maintain student attendance records and fax these to the Public Education Information Management System (PEIMS) Coordinator.
• Ensure appropriate enrollment forms are completed and sent to the PEIMS Coordinator in a timely manner.
• Track students who leave or withdraw from the school and ensure appropriate documentation of leave codes.
• Greet visitors, determine nature of business, and direct visitors to the appropriate destination.
• Talk with students encountering problems, resolve problems, or direct students to teacher or Campus Director.
• Answer telephones to provide information, take messages, or transfer calls to appropriate staff or department.
• Accept, track, and deposit funds for lunches, school supplies, and student activities.
• Organize and manage the meal program to follow federal and state guidelines.
• Prepare the daily and monthly reports and email reports to appropriate corporate staff.
• Disburse funds, record financial transactions, audit and balance student organization and other school fund accounts.
• Maintain calendar of school events.
• Compile transcripts for students.
• Assist with assemblies.
• Perform special projects during and after normal business hours, and other duties as assigned.

Note: After normal business hours may include, but is not limited to, Saturdays.

• Travel as necessary.

Equipment Used All equipment required to perform the job duties and tasks previously described. Physical / Environmental Factors The physical demands are representative of those that must be met to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Responsive Education Solutions considers applicants for all positions without regard to race, color, national origin, age, religion, sex, marital status, veteran or military status, disability, or any other legally protected status. Being authorized to work in the U.S. is a precondition of employment. Responsive Ed is an Equal Opportunity Employer. Position Type: Full-Time Salary: $16 to $19 Per Year Contact Information

• Dennis Felton, State Director
• PREMIER HIGH SCHOOL ONLINE
• Phone:
• Email:

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