Remote Payroll / Accounting

About the position Therapeutic Associates Physical Therapy is expanding! We're seeking a detail-oriented and motivated Staff Accountant/Assistant Payroll Manager experienced in processing multi-state/multi-entity payroll, accounts payable/accounts receivable, general accounting functions and tax preparation. The ideal candidate will support daily accounting operations, ensure compliance with tax regulations, and manage payroll functions accurately and efficiently across 9 states, 3 entities and 90+ locations.

Responsibilities

• Process bi-weekly payroll accurately and timely
• Review and approve payroll prior to transmission
• Maintain payroll records and ensure compliance with labor laws
• Prepare payroll tax filings, garnishments and related reports
• Reconcile payroll accounts and resolve discrepancies
• Manage year-end processes including W-2s, 1099s, and related filings
• Respond to tax notices and resolve discrepancies
• Stay current on payroll legislation and regulatory changes
• Coordinate benefits deductions and related payroll adjustments
• Assist in processing vendor invoices, customer invoices, processing payments, required filings and general daily accounting routines
• Prepare and post journal entries and maintain general ledger accuracy
• Assist with month-end, quarter-end, and year-end close
• Reconcile bank accounts, balance sheet accounts, and payroll accounts
• Prepare financial statements and internal management reports
• Assist with budgeting and forecasting processes
• Support annual audits and regulatory reporting requirements
• Prepare and review state and local tax filings
• Ensure compliance with all applicable tax laws and regulations
• Assist with sales and use tax filings
• Support tax planning and respond to tax-related inquiries
• Maintain accurate tax records and documentation
• Additional responsibilities as directed by leadership

Requirements

• Bachelor’s degree in Accounting, Finance, Payroll or related field
• 2+ years of accounting experience
• 2+ years of payroll experience
• Experience with payroll processing and payroll tax compliance
• Experience preparing tax filings (state and local)
• Payroll experience in multi-unit, multi-entity AND multi-state accounting
• Strong knowledge of payroll laws and tax regulations
• Strong knowledge of and ability to apply GAAP
• Proficiency in enterprise HCM and payroll systems; must be comfortable navigating complex, multi-function platforms across payroll, benefits, and workforce management.
• Advanced proficiency in Microsoft Excel; strong working knowledge of Word, Outlook, and PowerPoint
• Excellent report-writing skills with the ability to extract, customize, and present data in clear, user-friendly formats
• Analytical mindset with strong problem-solving and decision-making capabilities
• High attention to detail and accuracy
• High level of professionalism and discretion when handling confidential information
• Ability to manage multiple deadlines
• Strong written and verbal communication skills with desire to collaborate between departments, show curious nature and ability to learn/grow
• Ability to remain seated for extended periods (up to 8 hours/day)
• Ability to use a keyboard and mouse repetitively
• Visual acuity sufficient to read a computer screen for extended periods
• Ability to lift/carry up to 10–15 lbs occasionally
• Ability to communicate verbally and in written form
• Ability to move throughout the office (walking, standing, bending) occasionally
• Must reside in Idaho, Oregon or Washington while employed by Therapeutic Associates Physical Therapy

Nice-to-haves

• Leadership experience strongly preferred
• Experience with accounting software and payroll software (e.g. Business Central, Dayforce, Paylocity or similar systems)
• Experience in multi-state payroll and tax compliance
• Reliable high-speed internet connection
• Ability to maintain a secure, dedicated workspace free from distractions during work hours
• Proficiency with video conferencing tools
• Ability to work independently with minimal supervision
• Strong written and verbal communication skills
• Ability to manage time effectively and meet deadlines in an autonomous environment
• Must be available during core business hours in Pacific Time Zone.
• Ability to attend virtual meetings and respond to communication in a timely manner

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