Receptionist
Custodio & Dubey - CD Law is seeking a bilingual Receptionist / Office Assistant to join their Downtown Los Angeles law office. The role requires excellent telephone etiquette and strong organizational skills to manage client communications and support administrative tasks in a fast-paced environment.
Responsibilities
- Answer and route incoming calls with professionalism (CallRail or VoIP systems familiarity preferred)
- Conduct client intake calls, assist with client communication, and connect calls as needed
- Manage multiple calendars, deadlines, scheduling tasks, and Zoom meetings
- Stock and organize office supplies; set up the office daily
- Communicate with building management through the portal
- Assist with depositions and in-office visits, including ordering supplies, coordinating large food orders, and preparing the office
- Support with administrative tasks such as scanning mail, saving documents, writing checks, and securely handling sensitive client documents
- Coordinate errands such as ordering Ubers, gifts, gift cards, and making reservations
- Provide general administrative support to attorneys and staff
- Be comfortable assisting with light filming features for social media
Skills
- Fluent in Spanish and English
- Strong telephone skills, etiquette, and professionalism
- Ability to commute to Downtown Los Angeles daily (parking pass provided)
- Experience securely handling sensitive client documents
- Strong organizational and multitasking skills
- Tech-savvy and comfortable with administrative support tasks
- Ability to coordinate and manage large group food and supply orders and deliveries
- Team player with excellent communication and people skills
- Familiarity with CallRail, Slack, Dropbox, Microsoft Office, Google Workspace, and Filevine (case management software)
Benefits
- Hybrid schedule: work from home on Wednesdays.
- Healthcare stipend
- Paid parking pass to the building.
Company Overview