Data & Safety Coordinator Featured
Northumberland Ferries Limited is seeking a Data & Safety Coordinator to support safety compliance and data-informed decision making across their operations. This role involves coordinating safety reporting, audits, and digital safety systems while fostering a positive safety culture within the organization.
Responsibilities
- Receive, review, categorize, and process safety and security event reports
- Manage the full lifecycle of event reports, including corrective actions and stakeholder communications
- Maintain and transition the event reporting database from Excel to automated digital solutions
- Monitor timelines, target dates, and follow up to ensure deadlines are met
- Support process owners in the use of reporting systems
- Assist with safety KPIs, analytics, and record management (e.g., SharePoint libraries)
- Support the effectiveness of safety and security management systems
- Assist process owners with documentation related to corrective/preventive actions and audit findings
- Coordinate audit programs, including scheduling, recordkeeping, and follow-up actions
- Support audit teams during vessel and terminal audits and site visits
- Assist with audit reporting and tracking findings to closure
- Provide support to environmental reporting and audit activities
- Support the implementation and management of digital safety platforms
- Assist with the transition to automated event reporting and safety observation systems
- Build and maintain SharePoint lists, Excel workbooks, databases, and M365 workflows (e.g., Power Automate)
- Manage the Safety department’s SharePoint site and permissions
- Support M365 tools including Teams, groups, and distribution lists
- Assist with data capture, KPI analysis, and Power BI dashboard development
- Support other departments (e.g., Emergency Planning & Response, People & Culture) with safety-related data and workflows
- Assist with configuration, testing, rollout, and user support for safety-related digital tools
- Support safety initiatives such as audits, learning fairs, exercises, and training materials
- Schedule meetings, prepare agendas, record minutes, and maintain action and decision logs
- Assist with project schedules, roadmaps, progress reports, and improvement plans
- Monitor safety inboxes and calendars
- Track and support completion of safety action plans
- Liaise with internal and external stakeholders, including contractors
- Coordinate workshops and maintain accurate project trackers, logs, and documentation
Skills
- High-level proficiency in Microsoft 365, including Excel, SharePoint, and Teams
- Experience with databases, data management, and data analysis (e.g., SQL, Python, R)
- Experience with data visualization and reporting tools (e.g., Power BI, Tableau, Looker)
- Strong organizational, communication, and coordination skills
- Ability to manage sensitive information with confidentiality and discretion
- Experience tracking issues, risks, actions, and changes in structured environments
- Understanding of data governance, privacy, and information safeguarding
- Experience in digital transformation, metadata management, or enterprise application administration
- Background in incident investigation or root cause analysis
- Post-secondary education or certification in health, safety, security, environment, or a related field
- Post-secondary degree or diploma in Computer Science, Engineering, Business, or an IT-related discipline
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