Financial Processing Levels 1-4 (Term Placements)

The University of British Columbia is one of BC’s Top Employers, offering temporary administrative and financial processing support through UBC Hiring Solutions. The role involves handling accounts receivable, preparing financial reports, and providing service to a diverse group of clients while adhering to established policies and procedures.

Responsibilities

• Demonstrated service skills required:
• Decision-making and judgment
• Extracts data and prepares financial and statistical data and materials for reports
• Initiates collection of outstanding accounts receivable, and follows up to resolve problem accounts
• Prepares and inputs journal vouchers and vendor adjustments
• Reconciles vendor account statements
• Monitors and reconciles accounts, ledgers, and handles queries
• Prepares budgets, maintains ledgers, and prepares and processes account payables
• Works independently with a high degree of accuracy
• Enters data efficiently and accurately at all times
• Assists with the accounts receivable function, and maintains related databases
• Checks and corrects errors in online payable systems, and ledgers of project grants (PGs) that require invoices
• Assists customers with Electronic Fund Transfers and bank drafts for PO invoices
• Assesses the accuracy of GST/HST and/or PST on invoices and self-assessing such taxes where necessary
• Prepares and/or reviews PO invoices to ensure compliance with contract terms and adequacy of supporting material, and works with Supply Management to resolve discrepancies
• Enters, edits, and manipulates data in relevant information systems, requiring data manipulation processes of a complex nature
• Decision making: Solves problems. Judgment: Recognizes discrepant perspectives, balances needs, and makes every attempt to resolve conflict
• Exercises judgment based on a thorough knowledge of established policies and procedures, or recognizes the need to defer to departmental authority
• Makes appropriate use of operational tools and equipment. Adapts to changing priorities
• Any other administrative duties required by the department to meet the operational needs
• Provides respectful, tactful, fair, and efficient service to a culturally diverse group of clients including students, faculty, staff, colleagues, affiliates, suppliers, and campus visitors
• Interacts with co-workers, clients/customers in a pleasant, courteous manner
• Listens effectively and empathically. Probe for information to clarify requests when needed
• Uses tact and discretion when discussing problems and eliciting sensitive or confidential information
• Defuses situations by remaining in emotional control when co-workers, clients/customers/suppliers are anxious, frustrated, or angry
• Responds concisely with grammatical accuracy in writing to email inquiries and correspondence
• Provides timely service with minimum supervision
• Works effectively during high-volume placements
• Works co-operatively within a departmental team
• Is well organized and able to multitask in a fast-paced environment
• Follows all Hiring Solutions policies as outlined in the orientation material with particular, adherence to procedures as they relate to timesheet submission, reporting sick time, and vacation requests
• Exercises tact, judgment, and sensitivity to the departmental environment; conforms and adapts to the established standards of conduct
• At the outset of each placement, requests the following information from the department:
• Information concerning hours of work and appropriate break times
• Their policies concerning the personal use of e-mail and the Internet
• The departmental reporting structure and procedures as they relate to the placement
• The department's dress code and scent-free policy
• Immediately communicates to Hiring Solutions any concerns that may impede the successful completion of the placement
• Advises Hiring Solutions of any reason for absence, tardiness, or any other reason that would affect their ability to complete the hours as set out by the department
• Makes every effort to maintain and upgrade their office skills through the resources provided by Hiring Solutions and the University. Provides administrative or executive support to UBC departments located on Point Grey Campus, Robson Square, or several hospital sites
• A commitment to enhancing one’s own awareness, knowledge, and skills related to difference
• Skills pertaining to managing diversity across identities, perspectives, and behaviors (e.g. communication skills, managing conflict, flexibility, and working in ambiguity)
• Behaviours that demonstrate empathy, sensitivity, and curiosity toward difference

Skills

• High school graduation, plus one year of related post-secondary education and one year of related experience OR an equivalent combination of education and related experience
• Willingness to respect diverse perspectives, including perspectives in conflict with one's own
• Demonstrates a commitment to enhancing one's own awareness, knowledge, and skills related to equity, diversity, and inclusion
• University undergraduate degree in a related field or two-year post-secondary diploma in accounting
• Three plus years of recent finance experience in a professional office environment OR one year of finance experience using Workday in a post-secondary setting
• Knowledge of GST/HST/PST Tax laws is useful
• Maintains privacy and confidentiality, and uses authority appropriately
• Exercises integrity
• Recognizes limits (e.g. knows what is an emergency, or when to refer)
• Makes decisions within established guidelines
• Analyzes information and identifies potential solutions
• Microsoft Office (Excel (Advanced), Word, Outlook, and Access (an asset) at an intermediate level
• Ability to type at least 40 wpm, and a minimum of minimum keystroke rate of 10,000 cph
• Standard office equipment (e.g., photocopiers, calculators)
• Ability to effectively manage multiple tasks and priorities
• Ability to exercise tact, discretion, and judgment required
• Proven ability to be flexible, confident, and self-motivated
• Ability to prioritize and work effectively under pressure to meet deadlines
• Ability to deal with a diversity of people in a calm, courteous, and effective manner
• Ability to analyze problems, identify key information and issues, and effectively resolve them
• Ability to maintain accuracy and attention to detail
• Effective oral and written communication skills
• Proven ability to work in a team and collaborate with others

Company Overview