Legal Assistant, Corporate and Wills & Estate Planning
GBC Law is a boutique firm with a modern, people-first approach, passionate about building lasting relationships with clients. They are seeking a full-time Legal Assistant to support lawyers in their corporate and wills & estate planning practice, ensuring work is executed successfully and in a timely manner.
Responsibilities
- Respond to phone/email inquiries from potential new clients
- Provide support for client intake process, including gathering required information for file opening
- Prepare and send retainer letters and cover letters
- Bill and invoice client matters
- Prepare documents in connection with incorporations, simple share transactions, company maintenance, reorganizations, amalgamations, and dissolutions
- Assist with corporate annual maintenance
- Conduct due diligence searches
- Respond to phone/email inquiries from potential new clients
- Overlook any will inquiries that are kept at firm and notify lawyer accordingly
- Prepare documents required for any will pick up
- Create initial drafts of personal planning documents and provide to lawyer
- Witness wills
- Register wills with Vital Statistics (using BC Online)
- Process Wills Notices as per office protocol
- Perform general administrative tasks related to the above duties
- Provide support to the firm’s other practice areas as required; for example, duties in estate administration & estate litigation may be added based on interest, availability of work, and workflow over time
- Share in providing occasional in-person reception coverage (i.e. sick day, vacation, etc)
Skills
- A positive, proactive, and dependable attitude, with a willingness to learn and grow
- A team-oriented and growth mindset – adaptable, collaborative, personable, and respectful with colleagues and clients alike
- Minimum 1+ years of relevant experience in a legal assistant role
- Demonstrated ability to manage a broad range of tasks for multiple lawyers
- Intermediate to advanced computer skills with the ability to adapt to and master new computer programs and processes
- Experience with Adobe, BC Online, and MS Office 365
- Experience with ALF, Appara, Asana, Doxsera, and LEAP is an asset
- Experience with estate administration & estate litigation is an asset
- Related post-secondary education is an asset, i.e. Legal Administrative Assistant Certificate or Diploma
Benefits
- Flexible hours
- Hybrid work options
- Dog-friendly office
- Transparent and fair employment practices
- Firm-supported initiatives
- Community events
Company Overview