Project Administrative Assistant
Daniel O’Connell’s Sons (DOC) is a construction leader with a legacy of innovation and integrity. They are seeking a highly organized and detail-driven Project Administrative Assistant to provide administrative and financial support across multiple construction projects while maintaining accurate documentation and communication with stakeholders.
Responsibilities
- Provide administrative and financial support across multiple construction projects
- Process invoices and assist with basic accounts payable (AP) tasks
- Generate commitments and manage contracts and project documents
- Review certified payroll for compliance with applicable prevailing wage/Davis–Bacon Act (DBA) requirements
- Maintain organized digital documentation using cloud-based systems
- Communicate effectively with internal stakeholders, subcontractors, and vendors
- Review hourly change order labor rates for compliance with prevailing wage/DBA or CBA rate sheets
- Collect, verify, and track COIs and required endorsements/limits
- Use Excel and email tools to track, report, and share project data
- Contribute to a culture of urgency, attention to detail, and continuous improvement
Skills
- Strong organizational and communication skills
- Comfortable working with financial systems and processing invoices
- Proficiency in Microsoft 365 and cloud-based document management platforms
- Ability to adapt to new technologies and systems quickly
- Experience supporting construction or project-based teams preferred
- Experience with Sage or Vista (or similar financial software) is a plus
Company Overview