Legal Support Assistant
DLA Piper is a collaborative and supportive law firm seeking a Legal Support Assistant. This role involves handling a variety of administrative tasks and document production to support the Investment Funds Group and ensure timely completion of work assignments.
Responsibilities
- Receives assignments from lawyers and assistants within our Investment Funds Group and works in unison with other team members to ensure the timely and accurate completion of work
- Monitor, accept, and complete work assignments through the firm’s software delegation tool and via email
- Handle various administrative tasks, such as processing expense reports, check requests, time entry, prebilling tasks, conflicts checks, and opening new client/matters
- Managing calendars, scheduling, arranging travel, and organizing documents, as needed
- Special projects to monitor and track Investment Funds deals and checklists and enter deal details into the firm’s Experience Hub will be a focused requirement of the role
- File documents using our electronic system and assist with research for projects, pulling documents, and other related tasks
- Ability to move from a variety of projects/special requests is crucial, as is the ability to prioritize to meet deadlines
- Ability to move from team to team upon request to assist with projects/special requests as needed while prioritizing to meet deadlines
- Remains current in technical skills by taking offered courses and attending organized meetings and training as appropriate
- Other duties as assigned
Skills
- Basic knowledge of Microsoft Office
- Good verbal and written communication skills
- Strong interpersonal skills required to interact with team members, business professionals, lawyers, and other firm departments on a daily basis
- Professional demeanor and strong work ethic
- Ability to organize and prioritize multiple assignments
- Strong attention-to-detail and follow-through skills
- Ability to work effectively in a fast-paced environment
- Self-starter with the ability to take ownership and work effectively as part of a team
- Maintain confidentiality and demonstrate strong professional judgment
- High School or GED
- 1 year experience performing basic office and clerical type duties in a law firm or professional service organization
- Effectively communicate, verbally and in writing, with clients, lawyers, business professionals, and third parties
- Produce deliverables, answer phone calls, and reply to correspondence in an efficient and responsive manner
- Provide timely, accurate, and quality work product
- Successfully meet deadlines, expectations, and perform work duties as required
- Foster positive work relationships
- Comply with all firm policies and practices
- Engage in both physical and sedentary activity, such as working at a computer for extended periods of time, participating in digital/virtual conference calls, and participating in meetings as needed
- Ability to work under pressure and manage competing demands in a fast-paced environment
Benefits
- Medical/dental/vision insurance
- 401(k)
Company Overview