Compliance Assistant (Administrative Specialist 1) | Limited Duration

The State of Oregon is seeking a Compliance Assistant (Administrative Specialist 1) to support the Oregon Board of Pharmacy's mission of promoting public health and safety. The role involves assisting the Compliance Director by preparing reports, legal documents, and maintaining records while ensuring compliance with regulations and policies.

Responsibilities

• Assist the Compliance Director and the compliance staff by preparing reports, correspondence, legal documents, maintaining records, and responding to public requests for information
• Applying laws, rules, policies, and procedures

Skills

• Two years of secretarial or basic administrative support experience that includes records processing, generating documents, and gathering and sorting data; OR
• An associate degree in general office occupations and one year of experience with records processing, generating documents, and gathering and sorting data; OR
• An equivalent combination of education and experience
• Familiarity with virtual filing and physical filing including document organization and data entry; especially Windows file management
• Ability to navigate various computer systems, applications, software; especially Microsoft suite and Adobe PDF markup and editing
• Demonstrated experience interpreting and applying rules, statutes, and policies
• High attention to detail, including proofreading and data review
• Excellent customer service skills and experience in working with a team remotely using teleconference, phone, email, and in-person methods of communication
• Demonstrated success in task prioritization, meeting deadlines, and achieving deliverables
• Ability to learn and work within specific agency operations, policies, and procedures affecting assigned work and review technical forms or information for compliance with established criteria
• Manage and execute complex projects, milestones, deliverables with the ability to adapt to changing conditions and quickly figure out ways to complete a task or project
• Maintain strong collaborative working relationships among cross functional teams within the agency
• Ability to promote an inclusive work environment by supporting employee-initiated initiatives, resource development, and advocacy for Diversity, Equity, Inclusion, and Belonging that support the Board's strategic planning efforts

Benefits

• Work/life balance, 11 paid holidays a year, and a competitive benefits package.
• Advancement and learning opportunities that will help grow your career with the State of Oregon.
• Get There - Oregon’s easy-to-use carpool matching tool and trip planner.
• Live, work, and play in Portland, Oregon.
• Offering hybrid work schedule! A hybrid work schedule may be requested after the onboarding process and integration to the organization has been completed. Terms of hybrid work and the work schedule will be discussed and agreed upon with the successful candidate and hiring manager.

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