Executive Coordinator to the Chief Investment Officer

About the position The Executive Coordinator to the Chief Investment Officer is a member of TNC's Office of Investments. The Office of Investments team mission is to support the funding of TNC's global conservation priorities by increasing the organization's purchasing power through prudent and sustainable investment management. The Office of Investments team, under the leadership of TNC's Chief Investment Officer (CIO), works on all aspects of the management and monitoring of the endowment and other long-term pools of capital in excess of $4B. The Nature Conservancy's investment assets are used to support TNC's global operations and most pressing conservation projects. The Executive Coordinator to the Chief Investment Officer will perform a variety of administrative tasks including heavy calendar management, domestic and international travel arrangements, meeting and special events logistics, processing expenses, preparing timesheets, and ad hoc projects for the CIO. Additionally, the Executive Coordinator to the Chief Investment Officer will assist the Chief Operations Officer of the OOI in the day-to-day execution of operations tasks supporting the overall efforts of the investment office. They will, at times, communicate on behalf of the Office of Investments and will have contact with stakeholders, including members of the investment committee, external vendors and investment managers.

Responsibilities

• Strategic management of the CIO's calendar to help manage the CIO's time in an effective way.
• Strategic planning for recurring meetings, trips, and attendance to internal and external events across multiple time zones.
• Prioritize calendar items and scheduling according to the needs of the Office of Investments.
• Plan and execute complex, detailed domestic and international travel itineraries including all transportation, hotel accommodations, obtaining all necessary visas and travel documents and processing expense reports.
• Work in close cooperation with the Chief Operating Officer and Operations team.
• Coordinate team meeting and special events logistics.
• Facilitate logistics to support smooth onboarding/offboarding of new OOI team members.
• Process CIO and general team expenses including reviewing and approving expenses.
• Prepare CIO timesheets and, where applicable, approve timesheets of the team.
• Act independently within broad program goals to prioritize tasks in the absence of specific instructions and exercise independent judgment to identify and solve problems.
• Take the initiative to identify and undertake opportunities that add value to the efficient operation of the Office of Investments.
• Partner with senior team members, including the Chief Investment Officer, on ad hoc projects.
• Ensure compliance with Conservancy policies and procedures, and external (donor/legal/IRS) requirements; decisions may bind the organization financially or legally.
• Maintain confidentiality of frequently sensitive and emotionally-charged information.
• Participate in budget preparation.
• Manage projects with several variables, set realistic deadlines, manage a timeline, and ensure accountability.
• May participate in complex negotiations.
• May supervise administrative, professional and/or volunteer staff, including training and professional development.
• Provide input through project teams for the development and implementation of new initiatives or the improvement of existing programs.
• Travel and work flexible hours, as needed.

Requirements

• Bachelor's degree and/or 8 years related experience or equivalent combination.
• Strong organizational skills, accuracy, attention to detail and ability to manage multiple tasks.
• Ability to work quickly and efficiently.
• Ability to implement complex processes.
• Ability to use existing technology to achieve desired results.
• Experience generating reports and analyzing and interpreting data.
• Demonstrated experience using diplomacy and tact to build strong relationships and motivate staff.
• Experience coordinating projects.
• Successful experience implementing strategic program goals.

Nice-to-haves

• Multi-lingual skills and multi-cultural or cross-cultural experiences are appreciated.

Benefits

• Health care benefits
• Flexible spending accounts
• 401(k) plan with an 8% employer match
• Parental leave
• Accrued paid time off
• Life insurance
• Disability coverage
• Employee assistance program
• Other life and work well-being benefits

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