Proposal Manager, Federal and State Contracts; Remote

Position: Proposal Manager, Federal and State Contracts (Remote) Archesys is a technology firm specializing in innovative digital solutions and services for clients across various industries. We pride ourselves on our cutting‑edge technologies, exceptional customer service, and collaborative work environment. We are seeking a highly motivated, detail‑oriented, and certified Proposal Manager to join our team in a remote, full‑time capacity.

Key Responsibilities

The Proposal Manager will be responsible for leading proposal efforts from opportunity identification through final submission and post‑award debriefing. Responsibilities include: Proposal Lifecycle Management

• Full‑Cycle Ownership:

Lead and manage the end‑to‑end proposal development process for assigned opportunities, strictly adhering to all solicitation requirements and deadlines.

• Strategy & Coordination:

Facilitate kickoff meetings, manage proposal calendars, and track progress against milestones, ensuring seamless collaboration among all team members.

• Bid/No Bid Support:

Research and analyze opportunities, assisting leadership and business development teams with critical Bid/No Bid decision‑making.

• Template & Content Management:

Design, create, and maintain proposal templates, ensuring consistency and compliance. Manage and continuously update the boilerplate material and proposal content library for accuracy and quality. Writing, Editing, and Quality Assurance

• Proposal Writing:

Serve as a primary writer, developing clear, persuasive, and compliant narrative content, including technical, management, past performance, and security volumes.

• Stakeholder Coordination:

Act as the central point of contact, efficiently coordinating input from Subject Matter Experts (SMEs), technical staff, and internal stakeholders.

• Proofreading and Editing:

Conduct rigorous editing, proofreading, and quality assurance checks to ensure consistency, grammatical accuracy, technical correctness, and absolute compliance with all solicitation instructions. Documentation and Growth

• Develop and write supporting technical documentation and key appendices as required.
• Participate in and drive lessons‑learned sessions following submissions to implement continuous process improvements.

Contracts and Operational Support (Cross‑Functional)

• Assist the Contracts team in the administration and lifecycle management of prime contracts and subcontracts, ensuring documentation is current and compliant.
• Provide essential back‑office support and administrative assistance to the Executive and Business Development teams, including managing meeting logistics, maintaining shared calendars, and preparing presentation materials as needed.
• Execute essential financial and administrative support tasks, including processing time‑card approvals and coordinating invoice management.
• Develop and maintain external marketing materials, such as capability statements and solution briefs, to support ongoing business development efforts.

Required Qualifications

• Education:

Bachelor’s degree in English, Communications, Marketing, Business Administration, or a related field, or equivalent practical experience.

• Experience:

Minimum of 2 years of professional experience in proposal management, coordination, and technical writing, specifically focused on competitive contract responses.

• Federal Expertise:

Proven track record and in‑depth knowledge of Federal and State procurement processes (including FAR/DFARS knowledge) and successful response strategies.

• Industry Focus:

Direct experience within the Information Technology (IT) industry (e.g., managing proposals for software development, cloud services, cybersecurity, or managed services).

• Certification:

Must possess current APMP Foundation Level Certification.

• Skills:

Exceptional organizational, time management, and communication skills, with expertise in managing rigorous internal and external deadlines.

Preferred Qualifications

• Additional proposal training certifications (e.g., Proposal Team’s Gov Con and Proposal Team Training).
• Experience responding to proposals for State, Local, and Corporate entities in addition to Federal contracts.
• A demonstrated growth mindset, positive outlook, and a goal‑driven approach to proposal execution.
• Proficienc…

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