Experienced Administrative Assistant – Waseca Junior High School Activities Office/Teaching and Learning

Are you a highly organized and detail-oriented individual with excellent communication skills? Do you have a passion for supporting the educational community? We are seeking an experienced Administrative Assistant to join our team at Waseca Junior High School as a member of the Activities Office/Teaching and Learning team. This is a unique opportunity to work in a dynamic and supportive environment, where you will have the chance to make a real difference in the lives of students, staff, and parents.

About Our School District

Waseca Public Schools is a highly respected and innovative school district located in Waseca, Minnesota. We are committed to providing a world-class education to our students, and we are seeking talented and dedicated professionals to join our team. Our district is known for its strong sense of community, excellent academic programs, and commitment to student success.

Job Summary

The Activities Office/Teaching & Learning Clerical III employee will perform a wide variety of independent office work for the efficient operation of the Junior High School and Department of Teaching and Learning Offices. This is a remote position, and the successful candidate will be responsible for providing administrative support to the Activities Director, Office Manager, and other staff members.

Key Responsibilities

* Communicate in a positive and effective manner with staff, students, parents, and/or visitors

• Complete clerical activities of a school to support the principal, teachers, and administrative staff
• Perform clerical tasks which require the application of independent judgment and familiarity with School Board policies, district procedures, and school-based rules and regulations
• Establish, maintain, and monitor accurate, neat, and efficient electronic and manual filing systems
• Meet timelines and perform multiple tasks in an efficient manner
• Give attention to detail
• Work with frequent interruptions
• Maintain confidentiality and professionalism in school and community
• Ensure attendance (at least 95%), punctuality, and dress are appropriate
• Participate in district-provided staff development opportunities

Specific Duties

* Answer and direct phone calls, communicating effectively and addressing caller questions and concerns

• Welcome visitors to the school and respond to inquiries from a wide variety of internal and external parties (students, parents, community, public agencies, staff, etc.) for the purpose of providing information, facilitating communication, and/or providing direction
• Facilitate the activity registration process for each season (fall, winter, spring)
• Prepare and reconcile cash boxes for all activity events
• Help the Activities Director with the voucher process and record keeping
• Print grade and attendance sheets for students when needed for principals, teachers, parents, and in-school monitors
• Assist parents/guardians with Student Management System (Infinite Campus) and Learning Management System (Schoology) access
• Coordinate the distribution and renting of padlocks for physical education and activities
• Assist the Office Manager with student obligations management
• Support the Office Manager with verifying funds for deposits
• Help with special events, including but not limited to, the Honors Banquet, Parent-Teacher Conferences, Homecoming, and Snow Week Coronation events
• Provide clerical support for the Director of Teaching & Learning
• Serve as backup for site clerical staff members
• Perform other duties as assigned

Qualifications, Knowledge, Training, and Experience

* Associate's degree (AA) or the equivalent of two (2) years of postsecondary education (60 semester credits), or an equivalent combination of education and experience sufficient to successfully perform the essential duties of the job

• No licensing required
• Knowledge in the use, operation, and care of computers and other office equipment, as well as, software programs (i.e. Infinite Campus, SMARTFinance, Word, Excel, Google Suite, website management)
• Familiar with computer use and comfortable with learning new programs
• Ability to perform general clerical duties
• Possess communication and interpersonal skills as applied to interaction with co-workers, supervisor, the general public, etc. sufficient to exchange or convey information and to receive work direction
• Ability to maintain confidentiality

Physical Requirements

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential responsibilities and functions of the job and are not meant to be all inclusive. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential responsibilities and functions of the job.

• Occasionally lift and carry objects weighing up to 20 pounds
• Stand for up to one hour at a time
• Stoop and bend
• Reach and grasp objects
• Exhibit manual dexterity or fine motor skills
• Possess the ability to talk, hear, and see
• Work in a normal office environment with few physical discomforts

What We Offer

* Competitive salary

• Remote work opportunities
• Opportunities for professional growth and development
• Collaborative and supportive work environment
• Comprehensive benefits package
• Paid time off and holidays
• Access to professional development opportunities

How to Apply

If you are a motivated and organized individual with excellent communication skills, we encourage you to apply for this exciting opportunity. Please submit your application, including your resume and cover letter, to our online application system.

Contact Information

For more information about this position or to submit your application, please visit our website at [insert website URL]. You can also contact us at [insert contact email or phone number].

Equal Employment Opportunity

Waseca Public Schools is an equal employment opportunity employer and welcomes applications from diverse candidates. We are committed to creating a workplace that is inclusive and respectful of all employees.

Closing Date

Applications will be accepted until the position is filled. We encourage you to apply early to ensure consideration.

Note

This job description is not intended to be an exhaustive list of all duties, responsibilities, or qualifications associated with the job. The district reserves the right to revise or modify this job description at any time. Apply for this job