Project Coordinator

Role Description

Are you ready to help shape the future of artificial intelligence? Join a leading AI lab’s cutting-edge GenAI team, where you’ll be at the forefront of building groundbreaking AI models that are redefining what’s possible. We’re seeking talented Project Coordinators to support and accelerate world-class AI research. This is a fully remote opportunity to collaborate directly with a leading AI lab’s research teams, helping unblock discovery and drive innovation.

• Act as the day-to-day lead on multiple projects, overseeing workflow and operations to enable strategic initiatives.
• Attend and document weekly business reviews; occasionally lead these calls.
• Identify and resolve quality misalignments by conducting root cause analyses and cascading findings across teams.
• Create and refine project guidelines in collaboration with Product partners.
• Align priorities, roles, and decision-making across large, cross-functional teams.
• Proactively identify and mitigate potential roadblocks.
• Advise experts on best practices for quality assurance and data annotation.
• Standardize onboarding and training for GenAI experts.
• Collaborate with vendors across multiple time zones.
• Lead and facilitate large-scale meetings with up to 200+ participants.
• Track project deliverables using advanced skills in Google Sheets and Excel.
• Manage large-scale annotation projects to ensure data quality and consistency.
• Demonstrate agility and flexibility in adapting to evolving project needs.

Qualifications

• Location: Must be based in the USA.
• Education: BA/BS required; STEM background preferred.
• Experience: 2+ years in project management or a related field, with proven ability to coordinate large teams.
• Skills: Strong data management experience (Excel, SQL) and working knowledge of coding.
• Leadership: Prior people management experience or demonstrated ability to lead large groups effectively.
• Working Fast: Experience in an environment that is rapidly changing or requires tight turnaround times would be ideal. The field of AI is never static.

Benefits

• A unique opportunity to work on the cutting edge of AI research with some of the brightest minds in the field.
• Fully remote, flexible role supporting groundbreaking innovation.
• Exposure to high-impact projects that shape the future of AI.
• Long-term (6-12 months) role directly reporting to the research team of a leading AI lab.
• Ideal commitment of ~40hrs/week. You'll join calibration calls with the client’s team 2-5x per week.
• If you are passionate about contributing your expertise to revolutionize the world of AI, we encourage you to apply for this exciting opportunity.