Virtual Support Team/ Help Center
As an Administrative Assistant you'll: Assist with scheduling for executives and other staff as necessary; Assist finance director with reports, collecting data, etc; Manage and post job-ads across internal and external platforms; Serve as the primary point of contact and manage relationships with building management and vendors; Negotiate and manage vendor contracts
Key Responsibilities
- Answer and direct phone calls, emails, and other inquiries.
- Organize and schedule appointments and meetings.
- Maintain contact lists, files, and records.
- Prepare reports, presentations, and memos.
- Assist in the preparation of regularly scheduled reports.
- Order office supplies and maintain inventory.
- Liaise with executive and senior administrative assistants to handle requests and queries from senior managers.
- Assist with various administrative tasks such as data entry, proofreading, and project coordination.
Skills, Knowledge and Expertise
- 2 to three years experience as an Administrative Assistant or Office Admin Assistant
- Excellent time management skills and ability to prioritize work
- Strong organizational skills with attention to detail
- Proficiency in Microsoft Office Suite (Word, Excel, and PowerPoint)
- Excellent written and verbal communication skills
Benefits
Medical Insurance The coverage begins for the employee the on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents Cost to the employee to participate in the plan varies by the coverage selection and the number of dependents; and may be subject to collective bargaining agreement The employee may also elect to opt out of the County's medical insurance if proof of coverage is provided Under this arrangement, the employee is provided with an annual opt out payment. Vision and Prescription The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents Contributions may vary, subject to collective bargaining agreement. Dental Coverage The coverage begins for the employee on the first of the month following the first full 30 days of full-time employment for employees and their eligible dependents Contributions may vary, subject to collective bargaining agreement.Originally posted on Himalayas
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